Please read these terms carefully as your registration, and/or
purchase of guest tickets, for your Awards Ceremony
constitutes your acceptance of these terms.
Registration and guest tickets
If you wish to attend your Awards Ceremony you are required to
register your intention to graduate by the specified registration deadline date. Your attendance at
the Awards Ceremony is free of charge, although there is a charge
to purchase guest tickets.
If you have outstanding tuition fee debt with us, you will not
be able to attend your Awards Ceremony until this has been settled.
Please check outstanding debt with firstname.lastname@example.org and
allow a week for your debt to clear. You will then be able to
register to attend your Awards Ceremony and purchase your guest
tickets. If this is settled after the registration deadline then your Awards Ceremony
will be deferred to the next ceremony season.
Guest tickets cost £15 each. You need to register your
intention and purchase your two guaranteed guest tickets, on or
before the registration deadline. We are unable to guarantee guest
tickets if you do not purchase them before this registration deadline. Guest tickets can be
purchased through our online store. Guest ticket seating is
allocated in sequence of when you registered and purchased your
tickets, so it is beneficial to you to register and book your guest
tickets at your earliest convenience. If you choose to book
additional tickets once these are released, this may affect this
seating allocation. Please note: additional
accessible seats are allocated first.
Unallocated guest tickets will be released
through our online store following the registration deadline.
Guest ticket availability is not guaranteed for all the ceremonies.
Guest tickets may be limited due to heightened demand and will be
sold on a first-come, first-served basis until they have sold out
or the UWE Bristol online store closes.
Should you complete your registration after the registration deadline we cannot guarantee that
there will still be guest tickets available, so please ensure that
you register your intention to attend before the registration
You will need to book and pay for your academic robe and
photography separately with Ede and
Ravenscroft. We do not accept any responsibility for the order
you place with Ede and Ravenscroft. Please see the Ede and
Ravenscroft website for booking details.
If you or your guests have any access needs and require support
at the Awards Ceremony, please contact us as soon as possible by
email at email@example.com so we can
make the appropriate arrangements.
If you are unable to attend your Awards Ceremony, you may defer
your attendance to the next ceremony season, depending on
availability. Please confirm in writing to firstname.lastname@example.org that you
wish to defer by the registration
deadline of the current Awards Ceremony season and confirmation
of your deferral will follow.
The Awards Ceremonies are long and formal occasions which small
children may find difficult to sit through. Children under the age
of three may attend without a guest ticket and will need to
sit on the lap of one of your guests. Children over the age
of three will require a guest ticket and will count towards
your maximum ticket allocation.
Guest tickets will be available for collection on the day of
your ceremony. You will need to bring copies of the email
confirming your registration and purchase of guest ticket/s with
you. If your guests arrive once the ceremony has started they will
need to make their way to the north door entrance (main door) to
collect their guest tickets – at this point, they will not be
seated in their allocated seat but a seat nearest the door so not
to disrupt the ceremony.
Cancellation and refund
If you have not met the eligibility criteria to have your award
conferred we will refund your guest tickets after the Awards
Ceremony season has taken place. We cannot accept any
responsibility for any travel arrangement or any other costs
incurred by you or your guests in this case.
You may cancel your registration and any guest tickets by email
by the registration deadline. Refunds
requested after the registration deadline will not be
made, except in exceptional circumstances as arrangements have
already been made for the Awards Ceremony.
All guest tickets are non-transferrable to another Awards
Ceremony or another person.
On the day
Awards Ceremonies are a formal occasion and you are expected to
dress appropriately – no jeans or trainers. Most graduands will
choose to wear full academic dress for the ceremony. Ede and
Ravenscroft is our official gown and photography
All guests will need to be seated 15 minutes before the Awards
Ceremony starts. We reserve the right to refuse entry or remove any
graduand or guest where it appears to us in our sole discretion to
be necessary for the good conduct of proceedings and/or the safety,
health, and wellbeing of graduands, guests or staff.
Graduands must arrive at the venue in sufficient time to
register, collect guest tickets and their academic robe. We
recommend arriving two hours in advance of the start of the
ceremony. Graduands must be seated on stage at least 15 minutes
prior to the start of the ceremony.
All graduands who are attending the ceremonies must bring with
them their booking confirmation and/or photo ID (student ID card). Proof of purchase
is required by all graduands in order to collect their guest
tickets and academic robe. Please note that only the graduand
can collect guest tickets and robe.
By registering for an Awards Ceremony you are giving your
consent to us publishing your full name (as it appears in our
student record system) and award title in the programme and on
graduation memorabilia. If you do not wish your information to be
used in this way, you must notify us by email to email@example.com on or before
the registration deadline.
Use of images
All ceremonies will be filmed and a photographer may be
present. The ceremonies will be live streamed so guests who
are unable to attend can watch this live on the day. By
registering for the ceremonies, you are giving your consent to the
recording and transmission of images (both still and moving) of you
and your guests. We retain all rights in any images, which may be
used for publicity purposes. DVDs of the ceremonies are available
for purchase following the ceremonies.
If the Awards Ceremony cannot take place or is delayed due to
circumstances beyond the control of UWE Bristol, including (without
limitation) fire, explosion, terrorist act (or threat of terrorist
act), act of God, pandemic, or as a result of any industrial action
or dispute involving UWE Bristol, or the venue at which the awards
ceremony is due to be held, UWE Bristol will not be
liable for any losses direct or otherwise incurred by the graduands
or their guests.