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Five working day extension for coursework

If you experience a major circumstance that has the potential to affect your ability to submit a piece of coursework, you may be eligible to apply for a five working day extension.

Please note that you cannot use the five working day extension process to apply for extenuating circumstances. Please see details about extenuating circumstances for further information.

How can a five working day extension help?

Normally if you do not submit work by the required deadline (or within the 24-hour window) a ‘non submission’ will be recorded. However, if a five working day extension to a deadline is granted, the assessed work can be submitted as if on time and is marked accordingly.

When can I apply for a five working day extension?

The scope for making an application is as follows:

  • bereavement (close family member eg partner, parent, primary carer, child)
  • serious personal accident or injury of self or close family member/serious illness of self or close family member (including mental health)
  • victim of crime (we require a written statement of events, evidenced by a crime reference number/police report and one of the following: evidence from a counsellor, doctor, victim support or legal adviser which confirms that the nature of the crime is likely to prevent the timely submission of the work)
  • part-time students who have had an unexpected increase in working hours (evidenced by a letter from the employer)
  • sporting commitment at a national/international level
  • participation in activities at a national/international level
  • a unique, career-enhancing opportunity approved by the University.

You must also be able to provide evidence that shows you have been affected for the specific period associated with your original deadline.

The circumstances and appropriate evidence document highlights details of what evidence you will need to supply.

Please note: If your circumstances or the assessment type do not fit into these criteria you may still be able to use the extenuating circumstances process if you are unable to submit your work.

Please note: If you submit work using the five working day extension process, you cannot apply for extenuating circumstances for that assessment as well.

Are there any circumstances where five working day extensions are not available?

Yes, due to the nature and timing of some assessments and assessment types, it will not be possible to offer five working day extensions in the following circumstances:

  • Group work.
  • Assessments limited by logistical constraints, such as assessments to be completed whilst on a field trip; assessments with a submission date which falls after the Friday before the relevant Field Board (the meeting which considers and approves the marks for all modules and awards the associated credit). You can view the field board dates on the academic year calendar.
  • Assessments submitted for marking in a studio by a group of staff at a fixed time (including work for an end-of-term degree show).
  • Practice elements of professional practice modules.
  • Practical/skills-based work.
  • Where assessments are set up as timed assignments, for example computer-based exams, or examinations.

Please note: Extensions are not available for any resit coursework or for assessments contributing to the Graduate Diploma in Law.

There may be other cases where it is not be possible to accommodate a student’s request for an extension depending on the nature of an individual assessment.

The application process

What do I need to know before applying?

Wherever possible, you should request an extension as soon as you become aware that you may be unable to meet the original published deadline (but normally no earlier than two weeks before this deadline).

Applications must be received no later than two full working days before the deadline and you must be able to provide relevant, independent evidence.

Whether or not you are granted an extension is for the University to decide. Whilst an application for a five working day extension is under consideration, you should not assume that the extension will be approved and you are strongly advised to continue to plan to submit by the published deadline.

Please note: You cannot have more than one five working day extension granted for the same piece of work.

I am a student at Hartpury, how do I apply?

If you are a Hartpury student and wish to apply, you should email the Hartpury student advice team to check your local arrangements. Do not use the electronic form on this page.

I am a studying at a partner institution, how do I apply?

Please contact your institution’s administration office/student support team to check your local arrangements. Do not use the electronic form on this page.

How to apply

If your circumstances and assessment type meet the criteria, you may be eligible to apply for a five working day extension, and will need to complete the electronic extension request form.

You will need to provide relevant evidence at the same time that you submit your application. If you do not provide any evidence your application will not be considered.

Please note: It is your responsibility to indicate on the form the correct module name/s, module number/s, element/s of assessment and original submission date for all work for which an extension is sought.

It is very important that you provide the correct module information as this will ensure there are no delays caused by queries. You are advised to have the following information ready before making your extension request:

  • Module name
  • Module number
  • Module Leader name
  • An electronic copy of your evidence

If you are unsure of any of the module details you will able to find them on myUWE or by using the UWE Bristol Module information search webpage.

You should describe your circumstances as fully and clearly as you can and include the dates of all relevant events. Describe how you believe the circumstances have impacted upon your assessment.

Please be aware that if concerns are raised by the information you provide on the form, it may be passed to the Student Support Advice or Disability Service who may then contact you.

Evidence

You will need to provide supporting evidence of the problem you are describing, such as a medical certificate. This will need to be in an electronic format in order that it can be uploaded with your form and must show that you have been affected for the specific period associated with the deadline.

See our extensions evidence guidance for details of acceptable forms of evidence. If there is a charge for providing copies of supporting evidence and you are in financial hardship, you can contact the Money Advice and Funds Service.

If your evidence is not in English, you may be able to use a local authority translation service such as Bristol City Council’s.

Please note: you may not use a self-certification form as evidence for a five working day extension request.

Support with your application

You can get advice about whether a five working day extension may be the right option for you from a Student Support Adviser. To arrange an appointment:

Hartpury students

If you would like advice and support from the student advice team you can:

What happens next?

How will I find out the outcome of my request?

You will receive an email which will be sent to your UWE Bristol email address. This will set out the decision and any further actions.

Please be aware that. until you are advised of the decision, the original deadline is the one towards which you should be working.

If I am granted an extension, how do I submit my work?

Work granted an approved extension must be submitted as a hard copy (in person or by post) before 14:00 on the revised deadline date.

Please submit your work as follows:

  • Frenchay students: In person to the Coursework Hub, Level 1 of A Block 
  • Bower Ashton students: In person to room 0C49a
  • Glenside students: In person to room 2B24 or via the general submission box in A block

If you are submitting work by post you must obtain proof of postage (for example, by using Recorded Delivery) noting the date and time of postage. Postal addresses of campuses can be found on the Assessment FAQs page under the ‘How and where do I submit my coursework?’ tab.

Where coursework submission boxes are used there will be one designated for approved extensions. Failure to submit the work in the correct way may result in a ‘non submission’ being recorded.

If you normally submit all of your work via Blackboard you can find guidance on the Assessments FAQs page on how to submit hard copies of work.

If the module requires that you submit multiple copies of the work (eg two copies of a project or dissertation), please ensure that you do submit all of the required number of copies.

My extension request has been submitted, but I have already uploaded an earlier version of my work via Blackboard. Will this be marked?

When you apply for an extension you will be asked to let us know whether you have already submitted an earlier version of your work via Blackboard.

If you confirm that you have and your extension request is accepted, any earlier electronic versions you submitted on Blackboard will be automatically removed from the system and will not be marked. You must then submit a hard copy of the work by the extended deadline or you will be recorded as a ‘non-submission’.

If you confirm that you have but your extension request is not accepted you will be marked on the last submission you make on Blackboard (whether this is by the original deadline or within the 24-hour window).

My request has been accepted and I have submitted my work. How will I receive my mark?

Because your work will be submitted after the original deadline, you will not receive your mark until after the rest of your cohort. Once ready, your mark will be available in your myUWE account but you may find you are showing as a non-submission ('NS') until this time.

Please note: Academic regulation F3.1R on anonymous marking will still apply to work submitted under this process. This means it will be used except for those assessments where it is either impractical or impossible to do so, for example professional practice assessments, a project or a presentation.

What happens if my extension request is rejected?

If your application is not accepted you will be expected to submit your work by the original deadline (or within the 24-hour window). However, you may still be eligible to submit a separate extenuating circumstances application if you are unable to submit the work.

Additional information

Students with disabilities

Please see Disability Services' Types of support page if you are a student with a disability and your circumstances do not match the five working day extensions criteria. Students with disabilities will be directed to Disability Services if they require an extension of longer than five working days.

Repeated requests

Repeated requests for extensions to deadlines would normally activate a detailed review of a disabled student’s current support, or to consider whether a student who does not have reasonable adjustments in place, requires them.

Additional assessment support

If you are unable to meet a deadline or have a problem with an assessment, additional assessment support is available.

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