How to deposit

Choose the type of item you wish to deposit:

Journal article

If you have a DOI number

If your journal article has a DOI number, you can use this to add the article very quickly. See the Quick Deposit Video Guide for more information, or follow the instructions in the Guide to Importing Your Research.

If you have uploaded the article to ArXiv, PubMed, your Google Scholar profile or another institution’s repository

If you have uploaded the article to one of the above sites you can quickly import the information to the repository.  To do this, follow the instructions in the Guide to Importing Your Research.

Otherwise

You can add the record manually. See the Depositing Video Guide for more information, or follow the instructions in the Guide to Adding your Research to the Research Repository.

Book or book chapter

If you want to deposit a whole book

If you want to create a record for an entire book that you have written or edited follow the instructions in the Depositing Video Guide or the Guide to Adding your Research to the Research Repository. When you reach the Item Type stage of the process select Book.

If you want to deposit a book chapter or section

If you want to create a record for a single chapter or section that you have written as part of a book follow the instructions in the Depositing Video Guide or the Guide to Adding your Research to the Research Repository. When you reach the Item Type stage of the process select Book Section.

Things to consider when adding a book or book chapter to the repository

Please note, if you are uploading the full text of the book to the repository your publisher may only allow us make one chapter publically available. In case this happens, please leave a note for repository staff in the Comments and Suggestions section of the Details tab to tell us which chapter you would like to make public if possible.

Conference paper

How to add a conference paper to the repository

If you want to create a record for a conference paper that you have presented, follow the instructions in the Depositing Video Guide or the Guide to Adding your Research to the Research Repository. When you reach the Item Type stage of the process, select Conference Paper or Workshop Item.

Things to consider when adding a conference paper to the repository

When uploading the full text, please consider any images in the presentation. Ensure that you have appropriate permission from the copyright owners so that they can be reproduced online in the repository. If this is not possible we will need to remove them before the presentation can be made publically available.

Thesis

As an MPhil, PhD, DPhil/MPhil, or Professional Doctorate student, you are required to submit a soft-bound version of your thesis to the Research Repository. Once any post-viva corrections have been made, you should submit the final version which will be made publicly available to anyone who wishes to access it. You will not be awarded with your degree until this has been done.

Why do I have to submit my soft-bound thesis?

Because it is a requirement of the University. Don’t worry, only those with administrative permissions to the Research Repository will be able to see the soft-bound version. This means that it will be visible to the Graduate School and external examiners, but remain hidden to the general public.

I have used images and materials by other authors in my thesis - is that ok?

If there is "third party" material in your thesis, it is likely you will need to get permission from the copyright holders before the thesis can go live on the Research Repository. You must also ensure you make the appropriate attributions within the thesis itself. These are important considerations for you while writing your thesis, so have a look at the further information on: including copyrighted materials in your thesis.

Remember, getting third-party copyright permissions can be frustrating. So don't delay, investigate any third-party copyright requirements while you are drafting your thesis.

How do I upload to the repository?

After you have got copyright permissions in place and have attributed the original sources in your thesis, see the depositing video guide for guidance, or follow the instructions in the: guide to adding your research to the Research Repository.

What about later versions of my thesis?

Where a previous version of your thesis exists on the repository (eg first submission prior to viva or revised version following viva), please e-mail the revised thesis to eprints@uwe.ac.uk, and the Library's Research Support team will upload it for you.

When you have been advised by the Graduate School that the examiners have confirmed that amendments to your thesis have been completed to their satisfaction, please e-mail the approved version to eprints@uwe.ac.uk indicating clearly in the subject line of the e-mail that this is the ‘final approved version’.

Remember, you will not be awarded with your degree until the final version of your thesis has been added to the Repository. 

Will making my thesis live on the Research Repository prevent me from publishing?

This is a common concern. Please read the information about publisher positions on e-theses and prior publication.

Further information

Please contact us if you have any questions.

Working paper

How to add a working paper to the repository

If you want to create a record for a working paper that you have presented, follow the instructions in the Depositing Video Guide or the Guide to Adding your Research to the Research Repository. When you reach the Item Type stage of the process, select Report.

Things to consider when adding a working paper to the repository

Publishers are wary of publishing work that has been published elsewhere. Some publishers consider adding a working paper to the Research Repository to be prior publication, so please check with your potential publishers before adding a working paper to the repository.

Official report or project report

How to add an official report or project report to the repository

If you want to create a record for a report that you have presented, follow the instructions in the Depositing Video Guide or the Guide to Adding your Research to the Research Repository. When you reach the Item Type stage of the process, select Report.

Book reviews, letters to journals, patents, and anything else

Book reviews

Book reviews should be added in the same way as journal articles. At the end of the Title please type [Book Review], including the square brackets to indicate to readers that this is a book review and not an article.

Letters to journals

Letters to journals should be added in the same way as journal articles. At the end of the title please add [Letter], including the square brackets, to indicate to readers that this is a letter and not an article.

Patents

If you want to create a record for a patent, follow the instructions in the video guide to depositing an item in the Repository, or the guide to adding your research to the Research Repository. When you reach the Item Type stage of the process, select Patent.

Anything else

Please contact the research repository at eprints@uwe.ac.uk or by calling extension 86438

Or try one of these printable guides:

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