How to deposit your research
How to add your work to the UWE Bristol Research Repository, along with item type guidance and depositing FAQs.
How to upload an output
A short video showing how to upload a research output is available in PIMS. Please watch this video before depositing for the first time.
'How to upload a research output' video
To help with uploading research outputs to the UWE Bristol Research Repository, general written guidance follows below. Please see item type guidance for specific information on depositing different item types, and the detailed upload guide for a step-by-step guide.
Detailed guide on how to upload a research output (PDF)
- Login to PIMS and go to the 'Outputs' tab.
- Click 'Add New Output' to upload a new output. Please check that you, or a co-author, have not already uploaded your output before adding a new output.
- Choose the output type and enter relevant information about your output. Fields with an asterisk are mandatory. Once you have entered in all the relevant information, click ‘Next’ to proceed.
- Add any authors of the output. For all UWE Bristol authors add them as a linked person in the 'Linked Person' field. This is required for outputs to appear in the publications list of all the UWE Bristol authors on an output.
- Add any affiliations in the 'Linked Affiliations' field. Once you have added all the authors and their affiliations, click 'Next' to proceed.
- If relevant, add any contributors to the output in the same way that you added authors. Choose their contributor role from the 'Role' list. Click 'Next' to proceed.
- PIMS requires at least one funder to be entered for every output. Please select your funder or Project (if recorded in PIMS) from the list. If your work was not funded by an external body, use 'UWE University of the West of England'. If your work was funded by a previous institution, use 'Previous institution (please specify)' and list the institution in the 'Funder Award Reference' field. If your funder is not listed, or your work was funded by any other means, use 'Other (please specify)' and provide details in the 'Funder Award Reference' field. When your funder is entered, click ‘Next’ to proceed.
- We advise you to upload the full text of your output wherever possible. This should be the author's accepted manuscript, which is the version most often stipulated by publishers for use in repositories. Click ‘Add’ and drag or click a file to upload it, then complete the ‘Title’ and ‘File Type’ fields. Several different file types are supported, and multiple files can be uploaded to the same record. If you are uploading a thesis, please ensure that it is in PDF format. For more information please see the depositing FAQs.
- Click the green ‘Send to Library’ button to send your output to the Repository Team for review. You can confirm that your output has been deposited by checking the status, which will change from 'In Progress' to 'In Review'. Please only send a maximum of 10 outputs at a time in order to prevent backlogs for review building up. Once these outputs have been reviewed and made discoverable you may send more outputs for review.
Please allow up to one month for outputs to be reviewed once you have sent them to the Library. Any comments or emails from the Repository Team which may require you to provide more information before your output can be reviewed and made discoverable. Failure to respond to messages can result in the review of your output being delayed.
Once an output is discoverable, the ‘Tags’, ‘Research Areas’, ‘Research Centres/Groups’, ‘Themes’, and ‘Sustainable Development Goals’ fields are the only fields that remain editable. You will need to send any requests for other changes to the Repository Team at repository@uwe.ac.uk, who will edit the record on your behalf. If you wish to return to an output and make further changes before depositing it, then do not click the ‘Send to Library’ button.
Finding an output to continue editing it
If you have created an output but have not sent it to the library:
- Go to 'Assigned To Me' in the 'Outputs' tab.
- Click on the title of the output to resume editing.
- Once all edits have been made and you have filled in all the mandatory fields, click 'Send to Library' to send the output to the Repository Team for review.