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Reasonable adjustments

Information on how to apply for a reasonable adjustment to your coursework deadlines due to exceptional circumstances.

If you require additional time to complete a piece of work, you may be able to apply for a five working day extension or a reasonable adjustment to your deadline.

If your circumstances mean you are unable to submit your coursework by the deadline, please find out more about the options available to you – these could include personal circumstances (such as a five working day extension) or the 24-hour window.  

You should notify Disability Service through the reasonable adjustment to deadline request form as soon as you realise you might have difficulty meeting a deadline (at least 24 hours’ notice), as we will need time to consider your request and consult with relevant academic staff.

Please note: During the resit period, you can apply for an adjustment of a maximum of five working days and no more.

Reasonable adjustment criteria

You may be eligible for a reasonable adjustment if you meet the below criteria – and you need more than five working days beyond the original deadline to complete the work. If you require five working days or less please request this via the five working day extension process.

Disabled students

1. For disabled students:

  • Where you are affected disproportionately, because of your disability, by other illnesses or events.

Or

  • Where your disability is fluctuating or episodic.

Or

  • Where your disability, mental health condition, medical condition or specific learning difficulty – such as dyslexia – has been diagnosed within the last six months.

Other students

2. For other students:

  • Where you are a primary carer of a disabled person.
  • Where you have a temporary disability or shorter but very severe illness with appropriate medical evidence, eg a broken arm which would affect your ability to finish your assignment.
  • Where you are pregnant or a parent with a baby under six months old.

Supporting/Medical evidence

In order to process your request for an reasonable adjustment to deadline we will need to see some medical / supporting evidence which provides us with information about your current needs and situation.

Medical evidence

We would usually ask for medical evidence to be a letter or report from a GP or other medical professional that you have seen recently. The medical evidence should include the following information:

  • Your name and personal information e.g. date of birth, address etc.
  • A date to show when it was written.
  • Confirmation of a diagnosis or information about your current situation.

If you are pregnant then please provide a copy of your MATB1 form or a copy of medical correspondence which confirms your expected delivery date.

We do not accept photocopies of prescriptions, letters from the UWE Wellbeing Service or photos of your injury.

Evidence of your caring responsibilities

We ask that you provide us with evidence of your caring responsibilities. This may include:

  • A letter from the Department for Work and Pensions confirming that the student is in receipt of carers allowance.

Or

  • A letter from a medical/social care professional working with the person being cared for e.g. mental health practitioner, social worker, consultant, GP. The letter needs to outline:
    • Disabled adult/child’s diagnosis/needs.
    • Type of caring support provided (emotional support, personal care, shopping etc).

If you require further advice regarding the best type of evidence to supply then please contact Information Point by calling +44(0)117 32 85678.

Application process

If you would like to apply for:

  • An additional five working days to be added to your coursework deadline please request this via the five working day extension process.
  • A deadline adjustment of more than five working days please complete the reasonable adjustment to deadline request form (InfoHub login required).
  • Resit period: the five working day extension process is not available during resit periods. Please note that during resit periods, you can apply for a reasonable adjustment to deadline adjustment for a maximum of five working days and no more.

If you have any difficulties or would like to discuss your request, please make an appointment with a Disability Adviser in person at an Information Point or by calling +44(0)117 32 85678.

If you don't meet the reasonable adjustment criteria

There are other options if you do not meet the reasonable adjustment criteria but have experienced something significant that affects your ability to sit an exam or submit a piece of coursework. Please find out more about the options available to you.

Guidelines for deadline adjustments

  • All requests for five working day extensions should be made using the five working day extension process. The only exception to this is applications for adjustments to deadlines for resit coursework, for which you will need to use the reasonable adjustment to deadline form.
  • During the resit period, you can apply for an reasonable adjustment to deadline adjustment of a maximum of five working days and no more.
  • Any adjusted deadline date will not normally be any later than one week before the relevant Field Board.
  • Longer changes to deadlines (over two weeks) are extremely rare and may be more appropriately dealt with via the University’s personal circumstances policy or through an appointment with a Student Support Adviser.
  • Adjustments to deadlines cannot normally be considered retrospectively, unless there is a compelling reason why you could not apply in advance of the coursework assessment deadline.
  • Where you have been granted a reasonable adjustment to a deadline, or a five working day extension, further adjustments to the deadline for the same piece of work will not normally be considered. However, if there has been an additional impact on your ability to meet the revised deadline, a further adjustment could be considered. You must clearly explain this additional impact when making a further request.
  • Repeated requests for this type of reasonable adjustment throughout your study would involve Disability Service having a detailed review of your existing support.
  • If you are a degree apprentice please can you let us know this in the free text box within your application. It is important for us to know this so that we can properly process your application.

Postgraduate researchers

  • If you are a postgraduate researcher (PhD, DPhil, MPhil) and you are looking for a reasonable adjustment to a deadline for one of your taught modules, please go ahead and submit the form. If you are looking to discuss a reasonable adjustment to a progress review or final assessment, please contact the Graduate School.

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