Inspections and safety checks

Routine inspections and safety checks are conducted to monitor maintenance issues, health and safety considerations and to ensure that accommodation is being kept in reasonable order.

Inspections and safety checks are carried out at least twice during the licence period, and sometimes more frequently. We try to give seven days notice of these visits and it is recommended that, where possible, you are in your flat or house when the check takes place. The exception to this is emergency maintenance, Health and Safety concern such as a fire alarm in your room or to investigate reports of illegal activity.

The emphasis of the check is on ensuring that your property is safe and well maintained. The type of issues we will be checking for are as follows:

• fire exits and escape routes are clear and accessible
• fire alarm system is in order with no detectors covered or removed
• fire doors are properly maintained
• fire door alarms (where fitted) are in working order
• fire blankets are present and in good order
• where fitted, window restraints are fixed in place
• visual check of electrical items and sockets
• floors free of trip hazards such as trailing cables and clothes
• all safety notices and signage is correctly displayed
• reported maintenance issues have been attended to
• a proactive check to see if there are any maintenance issues that you may not have noticed/reported
• furniture is not pushed against or blocking any radiators.

Residents are expected to keep communal entrance lobbies and staircases free from litter and in good order.

Residents are responsible for cleaning their rooms, the kitchen, bath/shower rooms and any other areas within the flat or house. If you live in the Wallscourt Park houses a light clean is provided by UWE Bristol.

The cleaning standards that we expect are as follows:

Study bedroom

• All furniture must be clean.
• Beds must be fully assembled (please do not remove or replace your mattress).
• All rubbish must be removed and placed in the appropriate area.
• Vacuum the room, including under the bed.
• Clean skirting boards, window sills and light shades as well as all furniture.
• If you have a sink/mirror in your room these must be clean.

Bathrooms and en-suite shower rooms

• Baths, sinks and shower cubicles must all be cleaned (including taps and shower controls).
• In flats where there is a hair trap in the shower this must be cleaned.
• Toilets – clean the bowl and seat thoroughly, plus behind and underneath.
• Remove all limescale and staining with a specialist cleaner.
• Floors should be free of dirt and dust and have been mopped.

Kitchen

• Ovens and cookers – must be cleaned both inside and out, including grill pans, shelves, control knobs and any other parts. We recommend that you use a specialist oven cleaner in order to achieve effective results, but please take care and follow manufacturers' instructions carefully.
• Refrigerators and freezers – must be cleaned inside and out.
• Cupboards – thoroughly clean all cupboards inside and out.
• Floors – thoroughly clean and remove all grease, marks etc (this should include cleaning around cookers and fridges).
• Rubbish – all bins must be emptied and cleaned.
• Sinks/drainer – all staining and lime scale must be removed using an appropriate cleaning product.

General and all other areas

• Carpets – all carpets must be vacuumed, free from stains. Stains are not considered fair wear and tear.
• Furniture must be in its original position.
• Dusting – all horizontal surfaces, not forgetting door frames and banisters.
• No electrical items such as kettles, rice cookers or heaters are to be used in any study bedroom. Mini fridges are only permitted in study bedrooms if they are for medical reasons and if they are less than 12 months old or PAT tested, notification at the application stage is required if you wish to bring a fridge.
• You are expected to ensure that any outside spaces are kept free of litter.

Cleaning resources

You are supplied with basic cleaning equipment such as a vacuum cleaner, mop, bucket, dustpan and brush. We can supply you with replacement vacuum cleaner bags and food recycling bags on request at the Customer Service Desks.

We hope that the visit is a positive and helpful experience. However, this does need some advance effort from the residents. This is what will happen if the condition of the property causes us concerns:

• If the property doesn't meet the required hygiene or safety standards, we will inform you of what you need to do to remedy the situation and arrange a time to re-inspect.
• If on the subsequent check the items that were highlighted to you still fail to meet with minimum standards a further inspection will be made.
• If, on the third inspection, there are still areas that do not meet the required standard then the University will carry out the improvements without further consultation. Any costs incurred will be invoiced to the residents. You will also be issued with a final warning.

Flats or houses that do not meet the required standard will be checked on a more frequent basis and disciplinary action may be taken against residents who consistently fail to comply with requests to improve hygiene or a health and safety issue.

We need to check our fire evacuation procedures and systems as we have a duty to ensure that our residents and accommodation buildings are safe. If there was a fire in the accommodation (and we have had fires in the past) we need to make sure that only the building is damaged and that there is no risk to life.

During a fire drill, we will:

• activate the alarms (having notified our control room that this is a drill to make sure that the fire brigade are not called)
• time the evacuation – residents must aim to be out of the building in four minutes
• count the number of people who evacuate
• usually carry out the drill early in the evening when the majority of residents are home.

If all students evacuate the building effectively, we only need to do one drill. If there are problems or delays, we may need to re-test individual blocks at a later date.

Monthly Fire Alarm Sound Tests

These monthly tests are not the same as full fire drills, they are just a short burst of fire alarm to test that the sound is working. They happen once a month at the same time of day each month across all buildings on campus.

We will send you an email reminder the day before each test as well as signage around campus.

The fire alarm sound should last for a short burst of between 10-20 seconds.

If the alarm sounds for longer than 60 seconds at these times you should evacuate the building immediately as per normal UWE Bristol emergency fire procedures.

If you don't hear the fire alarm at these times it could be a potential fault. Please let us know straight away on the Facilities helpdesk by calling 222 (internal) or Tel: +44 (0)117 32 81222 (external/mobile).

Scheduled test days

• Tuesday 18 April 2023
• No test in May
• Tuesday 20 June 2023
• Tuesday 18 July 2023
• Tuesday 15 August 2023 (Note: Frenchay Campus alarm sound test will only happen at 14:40, no 09:40 test)
• Tuesday 19 September 2023
• Tuesday 17 October 2023
• Tuesday 21 November 2023
• Tuesday 19 December 2023

Times of day

• Frenchay – 09:40 and 14:40
• Bower Ashton – 09:50 and 14:50
• Glenside – 09:55 and 14:55