General repository FAQs

Answers to frequently asked questions about the Research Repository.

About the repository

What is the Research Repository?

The Research Repository is an open access online repository providing a central record of the University's research output as well as, whenever possible, immediate access to the full text. It covers the whole range of UWE Bristol's output including books, book chapters, conference papers, datasets, images and journal articles. The only exclusion is learning objects which are housed separately in Blackboard.

The Repository is accessible to anyone via the Internet and is highly visible to search engines. The intention is to bring UWE Bristol's research to as wide an audience as possible.

What is open access?

Open access is a means of making research results freely available online. It is not self-publishing or a way to bypass peer-review and publication, but a way of archiving and providing free, online copies of research output.

Open access gives researchers the ability to make their research results available to anyone via the Internet, regardless of whether or not their library has a subscription to the journal in which their research was published.

Wherever possible material placed in the Research Repository is open access, maximizing the chances of other researchers locating and reading the research.

For basic information and a brief overview of open access journals and open access repositories see the JISC Briefing Paper 'Open Access':

What is EPrints?

EPrints is the repository software we are using. It is open source software developed by the University of Southampton.

How can the repository be accessed?

The direct web address is

UWE Bristol staff can link to the Repository from the RBI web pages or the Library web pages.

Externally, people will come across Repository content via search engines such as Google and OpenDOAR, a website which provides a directory of repositories worldwide.

What are the benefits of including my research in the repository?

The Repository will be central to the University's preparations for future research assessment exercises such as the REF.

Depositing will increase the visibility of your research. This is particularly relevant if people looking at your research don't have a subscription to the journal you have published in.

The Repository is indexed by standard search engines such as Google Scholar and also by specialist repository services such as OAIster and Intute Repository Search. Material held in a repository generally appears higher in search engine rankings than it would if it was stored on University or personal webpages. This increases the likelihood of readership, citation and impact of your research, resulting in a raised research profile for UWE Bristol. As such, the Repository has the potential to act as a catalyst for research collaboration.

Creating a central record of research output facilitates the creation of CVs, personal profiles and funding bids. Records can be exported from the Repository in a variety of formats.

It will help you to comply with funding requirements. Many research funders, including all the UK Research Councils, now require that the output of funded research be made available on open access.

The Repository provides documents with a 'persistent identifier' (address). Changes to the University's intranet will not result in broken links to documents in the Repository.

Isn't published research already available to everybody?

Unfortunately not.

Because UWE Bristol Library Services has invested heavily in online journals it may sometimes appear as if everything is available, but in fact journal subscriptions continue to be a significant barrier to dissemination both within the educational community and beyond.  Open access to the Repository offers global access to UWE Bristol's research output.

Additionally, not all research gets published in journals, and the Repository can make other materials, such as theses, working papers, conference papers etc. available to all.

Other repository features

Is there a permanent way to cite work in the Research Repository in my CV?

Yes. Once deposited, the URL is your permanent link to your item in UWE Bristol's Research Repository.

Can I save searches and receive alerts?

The Research Repository allows you to run a search and then receive e-mail alerts in relation to this search. Email the Repository team at for more information on how to set this up.

Does the Research Repository provide usage statistics about my article?

Yes, there is a "Download Statistics" option available from within the Repository, from where it is possible to get a general overview of the usage of the Repository as a whole, or to identify individual items and obtain statistics on these.

Can I export my repository searches to RefWorks?


  1. Firstly, do a search on the repository for the material you're interested in.
  2. Where it says "export x records as" click on the drop down arrow and choose "RefWorks Upload".
  3. Wait for the export to run and you should see a different screen with the relevant items listed. Click the "Upload to RefWorks" button at the bottom of this screen.

A screen will now appear in RefWorks saying the items are being imported. When it has completed, the references will be added to your Last Imported Folder.

More about institutional repositories

Do other universities have institutional repositories?

Yes, there is rapid growth in this area of research sharing and preservation.  There are 170 plus UK Higher Education Repositories with their own dedicated Research Repository, while many other smaller institutions have grouped together to share a Repository, or deposit their work in

How do research funders regard repositories?

Many research funders, including all the UK Research Councils, now require that the output of funded research be made available on open access.

Sometimes deposit in an institutional repository will meet this requirement. Sometimes deposit in a subject repository such as UK PubMed Central is required. Sometimes the use of open access journals or a publisher's paid open access option is encouraged.

The SHERPA JULIET service summarises research funders' policies regarding open access to published output. It also summarises their policies regarding the archiving of datasets. You should check the funder's requirements before depositing.

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