UWE Bristol International Talent Internship Scheme

• You can advertise internships from Thursday 22 March 2018.
• Internships must start between Monday 28 May 2018 and Monday 16 July 2018.
• The last date to confirm an internship with UWE Bristol is Friday 13 July 2018.
• The last date to complete internships is Sunday 29 July 2018.
• All undergraduate international students (both EU and non-EU) from any discipline are eligible.
• £600 of funding is provided from Santander’s partnership with UWE Bristol.
• The internship length is 74 hours over a two-week period on a full-time basis.

• You can advertise internships from Thursday 22 March 2018.
• Internships must start between Monday 28 May 2018 and Monday 16 July 2018.
• The last date to confirm an internship with UWE Bristol is Friday 13 July 2018.
• The last date to complete internships is Sunday 12 August 2018.
• All undergraduate and postgraduate international students (both EU and non-EU) from any discipline are eligible.
• £600 of funding is provided from Santander’s partnership with UWE Bristol.
• The internship length is 74 hours over a four-week period on a part-time basis.

• You can advertise internships from Thursday 22 March 2018.
• Internships must start between Monday 28 May 2018 and Monday 16 July 2018.
• The last date to confirm an internship with UWE Bristol is Friday 13 July 2018.
• The last date to complete internships is Sunday 12 August 2018.
• All undergraduate international students (both EU and non-EU) from any discipline are eligible.
• £600 of funding is provided from Santander’s partnership with UWE Bristol. As the internship provider, you will need to provide another £600 of funding.
• The internship length is 148 hours over a four-week period on a full-time basis.

• You can advertise internships from Thursday 22 March 2018.
• Internships must start between Monday 28 May 2018 and Monday 16 July 2018.
• The last date to confirm an internship with UWE Bristol is Friday 13 July 2018.
• The last date to complete internships is Sunday 9 September 2018.
• All undergraduate and postgraduate international students (both EU and non-EU) from any discipline are eligible.
• £600 of funding is provided from Santander’s partnership with UWE Bristol. As the internship provider, you will need to provide another £600 of funding.
• The internship length is 148 hours over an eight-week period on a part-time basis.

The University will promote your internship opportunity to all relevant international students, who will respond directly to you. You can recruit interns using your current company recruitment methods and then invoice us for a subsidy to contribute towards their salary costs.

We can provide funding, advertising and further support to help you find your next recruit.

We have contacted all the international students who can participate in the scheme, and have encouraged them to search and secure their own internship opportunities.

• The funding for businesses is £600 (VAT exempt) per intern. Funding is limited and allocated on a first-come, first-served basis.
• You can choose to employ the intern for longer if you wish, but this will be at your own expense and no additional subsidy can be offered.
• We will pay the £600 subsidy when an internship has been completed, and only once we have received all required documentation.
• You will need to pay your intern a minimum of £600 if it's the 74-hour mode, and £1,200 if it's the 148-hour mode to meet the internships criteria. You may wish to look at market rate for the role you are advertising and increase the intern’s wage accordingly.
• Your intern’s working week must not exceed the hours denoted in the internship agreement.
• The intern must be employed by your business, and not self-employed.
• Your intern cannot have previously worked for your company in any capacity.
• You must be able to pay your intern through PAYE.

Fund allocation criteria

We will only allocate funds upon:

• successful appointment of a UWE Bristol international student and
• receipt of our internship agreement and
• relevant financial documentation and
• completed internship evaluation forms.

You must complete the Internship registration form (CareerHub login required) once you have recruited your intern to confirm eligibility and ensure funding is still available.

Funding arrangements:

• We will pay the subsidy when the internship has been completed.
• The payment terms are for a minimum of 30 days from date of invoice.
• We will not process invoices until we have received all the documentation.
• If you fail to notify us of your internship start, return your internship agreement and relevant financial documentation late or do not complete your evaluation forms, your salary payment will be delayed. It may also result in funding not allocated or paid for your intern.
• If the internship ends prematurely for any reason, we will issue a pro-rated amount in relation to the time worked.

We encourage students to source their own internship by contacting companies speculatively. You can also advertise your internship opportunity to all relevant and eligible students on CareerHub.

If you would like to submit a vacancy, please either log in or register with CareerHub. Once registered, to advertise your vacancies:

• select the 'add vacancy' option on the left-hand menu
• please ensure you include ‘UWE Bristol International Talent Summer Internship 2018' in the job title
• select the ‘UWE Internship Schemes' criteria before submitting the internship
• if you have already selected your intern, please add ‘Nominated Intern’ and the student’s name in the job title when uploading your opportunity.

After submitting your vacancy

Your vacancy will be advertised to UWE Bristol international students, who will apply to you directly.

You can then interview and select your intern according to your company’s standard recruitment procedures.

If you would like to interview UWE Bristol international students on campus, please contact our Internships Team at uweinternships@uwe.ac.uk.

When using CareerHub

Please be aware that:

• advertising your vacancy on UWE Bristol CareerHub does not guarantee that the vacancy will be filled
• registering on CareerHub and advertising a position does not guarantee funding.

Once the international student has applied for your vacancy and has successfully secured the position, please complete the Internship registration form (CareerHub login required). We will then confirm that funding has been allocated and will issue a copy of the internship agreement to the specified line manager.

• The last date to confirm the internship with UWE Bristol is 13 July 2018 (the scheme will shut on this date).
• All interns will need to have started employment on or before 16 July 2018.
• Funding is limited and will be allocated on a first-come, first-served basis, provided you meet the scheme requirements.
• The scheme may close earlier if all the funding has been allocated before 16 July 2018.

Once you have confirmed the details set out in step one and eligibility has been confirmed, we will issue you a copy of our internship agreement.

We will require one original and signed hard copy posted to:

UWE Bristol Internships Team
Room 3FC005
Employer Partnership Services
UWE Bristol
Frenchay Campus
Coldharbour Lane
Bristol
BS16 1QY

Once we have received your internship agreement and it has been countersigned, we will send both you and your intern an email with a scanned copy of the internship agreement.

Please ensure that you use the correct postage, such as a large letter stamp, otherwise agreements will not be delivered.

The internship agreement may be used as a contract of employment. However, we recommend you issue a separate contract of employment to your intern which incorporates any organisational terms that may not be included in our internship agreement.

If you are unsure whether you are a UWE Bristol Supplier please email us at UWEinternships@uwe.ac.uk.

If you are not a supplier, we will need you to complete the New supplier form and send it to UWEinternships@uwe.ac.uk.

Please complete part one of the form and attach a copy of your company’s bank statement, ensuring that the company address, sort code and account number are clearly visible. Financial information can be redacted.

We will issue you with a feedback form midway through the internship. It is essential for you to complete this in order for us to issue you with the funding. If you delay in completing this form, it may result in funding not being paid for your intern.

Our finance department will email you a purchase order (PO) number, provided we have received your signed internship agreement, relevant financial documentation and completed evaluation form.

Once you have received this PO number, you can invoice us for the funding contribution.

Guidance for submitting your invoice:

• Please ensure that the PO number we send is noted on your invoice.
• You must number your invoice.
• You must not add VAT to the invoice. The International Talent Internship Scheme draws down funding from a grant that is outside the scope of VAT, so VAT does not need to be applied at the point of invoicing. As an external company, you are not supplying anything to the University. We are effectively passing a grant on to you, so you should not be charging any VAT to us, inclusive or otherwise.
• Please email your invoice to accounts.payable@uwe.ac.uk and copy in our Internships Team at UWEinternships@uwe.ac.uk.

All finance enquiries should be sent to UWEinternships@uwe.ac.uk.