Pool cars - Frequently Asked Questions

Frequently asked questions for staff about the UWE Bristol pool cars.

What can the cars be used for?

The cars are ring-fenced for UWE Bristol business use 09:00 –17:00 Monday to Friday. Outside of those times, the cars can be used for commuting or private use.

Becoming a private member is free for UWE employees, with no membership fee or monthly charges. Staff simply need to join the scheme on the Co-Wheels website and to find out how, read the 'How do I hire the cars?' section below. Hourly charges apply for personal travel. Please ensure you select your personal account for booking non-business journeys.

How do I hire the cars?

Email Travel.plan@uwe.ac.uk so we can authorise use of the cars. You will then be sent a link with sign-up instructions. You can choose between a new smart card or you can activate your existing staff card to gain access to the cars. Bookings can then be made online with only one minute’s notice, provided that the cars are not already booked.

How much does it cost to hire the cars?

For business use, your faculty or service cost centre will be recharged at 45 pence per mile (the same rate as business mileage on a private vehicle). Everything is included in this price, e.g. fuel, insurance etc. The cost centre will be recharged automatically so there is no paperwork to complete.

There is an initial set up fee of £10 to the University to cover the required DVLA drivers licence checks. This charge will be covered by the Facilities Department for the first 100 users, and will be recharged to the relevant cost centre thereafter.

Personal usage is charged on the basis of an hourly rate, starting from around £4 depending on a car. There is a hybrid Yaris and an electric Mitsubishi iMievs located at East Reception Gatehouse and another iMiev located in the BRL car park at the back of The Students' Union, Frenchay Campus.

What if I have a query about driving the cars?

There is a manual provided in each of the cars, any other queries whilst you have the car can be directed to Co-Wheels on +44 (0)191 375 1055.

Do I need to charge the cars up?

The two electric Mitsubishi iMievs should be plugged back in to their respective charging bays. For overnight use there is also a charging cable in the boot for a standard 3-pin plug. It takes six to eight hours to fully charge from zero, and a full battery gives a range of around 60-70 miles.

Outside of campus, where can I charge the electric car?

The council has launched a network of charging points for electric vehicles in public car parks, the most accessible of them being SourceWest. Locations can be viewed on the 'Charge point map SourceWest'. To access these charging points use the SourceWest card inside the glove box.

Do I need to put fuel in the car after I’ve used it?

The Toyota Yaris hybrid is the only vehicle that takes fuel. We ask all users to leave the car with a quarter of a tank of fuel at the end of their booking, so you should not need to refuel straight away.

If you do need to refuel, use the fuel card provided (your cost centre will not be charged for this, the cost of fuel is included in the recharge price of 45 pence per mile).

Why has UWE Bristol started this scheme?

Pool cars such as these have been shown to be a more efficient, economical and environmentally friendly way for staff to travel than private car use.

Will there be more cars on other campuses in future?

Transport Services will be assessing the success of these first cars to ascertain whether the University can benefit from more like it. Should these cars be deemed a success, the potential for further cars at Frenchay and other campuses will be explored.

What is Co-Wheels?

Co-Wheels is the social enterprise that runs the pool car for UWE Bristol. Any profits the company makes go straight back into developing car clubs. They aim to reduce car use and change the way people view and use cars. Visit the Co-Wheels website for more information.

Can I use cars other than the UWE Bristol one?

Yes, if you become a private member of Co-Wheels (which you can do for free as a UWE employee), you can choose from the range of cars. Visit the Co-Wheels website for more information. For business use however you can only use the three of the above mentioned electric and hybrid cars.

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