Data collection notice

DLHE survey

About the survey

Please note: Reference in this notice to “we” and “us” refers to the higher education provider which you attended.

The survey we are asking you to take part in is a national survey of everyone who has recently qualified from any university or HE college in the UK. The information you provide will also be very useful to us at UWE Bristol to advise our current students about the opportunities that might be available to them.

Of those who obtained qualifications across the UK in 2014/15, 79% responded to the survey. Of these, 72% reported that they were working and a further 6% were working and studying. 13% were undertaking further study only. 5% of leavers were assumed to be unemployed. You can view the full results on the HESA web pages. (For UWE Bristol, the response rate was 86.3%. Of these, 83.1% were working, 4.5% were working and studying, 7.0% were studying only and 4.1% were assumed to be unemployed). The results of the 2015/16 survey will be made available later in 2017 in the national media.

If we don’t hear from you we will try to contact you again, possibly by phone, so please let us know if you change your email address or phone number. If we can’t get in touch with you at all, we may try to get information about what you were doing from someone else, either at UWE Bristol or someone we can reach using the contact information you have previously provided. If you don’t want us to do this, or you don’t want to give us any information at all, please tell us. Below are details about what happens to your information after it is sent to us.

A follow-up survey is planned for three years' time so that we can get even more information about the early careers of those with HE qualifications. You might be asked to take part in this follow-up survey as well, which will be carried out by a different organisation. The current survey may also be audited – that is, checked to make sure it has been carried out correctly. If you don’t want to take part in the follow-up survey, or to be contacted during an audit, please let us know. You can also let us know that you do not want to take part in the follow-up survey by ticking the box at the end of the questionnaire.

What happens to your information

The information on this form will be stored in a secure database at UWE Bristol and will be linked to other data held about you as a student, including Alumni records. UWE Bristol Careers may use the information contained in the form to contact you to offer you additional services or to request further information to be used for other purposes, such as case studies in career publications.

This database will also be used to produce reports for internal use within UWE Bristol to inform a range of management and guidance functions, including the most appropriate ways to support the employability of our students and graduates.

Where information is made available to staff outside UWE Bristol (eg regional development agencies) the information will be presented in an anonymised form. Contact details will not be passed to any individual or body outside UWE Bristol.

Under the Data Protection Act 1998 you have the right to a copy of the data held about you by UWE Bristol, for a small fee. If you have any concerns about, or objections to the use of data for these purposes, please write to:
UWE Bristol Careers
UWE Bristol
Coldharbour Lane
Bristol BS16 1QY

Note: Reference in this notice to “we” and “us” refers to the higher education provider which you attended.

Destinations of Leavers from HE (DLHE) Collection Notice

We will send information from this survey to the Higher Education Statistics Agency. HESA is the official source of data about UK universities and higher education colleges. This survey information will be linked to other information held about you as a student, including information you gave when you enrolled, and details of the qualification you gained. Together this forms your HESA Record. More information about how the HESA Record is used can be found in the Student Collection Notice.

Your DLHE survey responses will not be used to make decisions about you.

HESA collects, and is responsible for, the database in which your HESA Record is stored. HESA is a registered charity and operates on a not-for-profit basis. HESA uses the HESA Record, including the DLHE survey responses, itself for its own purposes. HESA also shares information from the HESA Record with third parties. It may charge other organisations to whom it provides services and data. HESA’s use of the HESA Record may include linking information from it to other data as described further below. All uses of the HESA Record must comply with the Data Protection Act 1998.

The HESA Record including DLHE survey responses are used for three broad purposes:

Purpose 1 – Public functions

Information from the HESA Record is used by some organisations to help carry out public functions connected with education in the UK. These organisations are data controllers in common under the terms of the Data Protection Act.

Such organisations may include:

  • Department for Business, Innovation and Skills
  • Welsh Government
  • Scottish Government
  • Department for Employment and Learning, Northern Ireland
  • Higher Education Funding Council for England
  • Higher Education Funding Council for Wales
  • Scottish Further and Higher Education Funding Council
  • Department for Education
  • Research Councils
  • Education Funding Agency
  • National College for Teaching and Leadership
  • National Health Service, including Health Education England
  • General Medical Council
  • Office For Fair Access
  • Quality Assurance Agency for Higher Education
  • and any successor bodies.

The HESA Record may also be used by other organisations who are also data controllers in common to help carry out public functions that are not connected with education. Such users include the Office for National Statistics and the National Audit Office who may use the information to fulfil their statutory functions of measuring population levels and monitoring public expenditure.

The use of data by organisations under this Purpose 1 may include linking information in the HESA Record to other data as described further below.

Purpose 2 - HESA publications

The HESA Record is used by HESA to produce and publish information and statistics. This includes some National Statistics publications and online business intelligence and research services. HESA will take precautions to ensure that individuals are not identified from any information which is processed for Purpose 2.

Purpose 3 - Equal opportunity, research, journalism and other processing in which there is a legitimate interest

HESA and the other data controllers in common (see Purpose 1) may also supply information to third parties where there is a legitimate interest in doing so. Examples of use for this purpose include:

  • equal opportunities monitoring
  • research – may be academic research, commercial research or other statistical research where this is in the public interest
  • journalism – where the relevant publication would be in the public interest eg league tables
  • provision of information to students and prospective students.

Users to whom information may be supplied for Purpose 3 include:

  • higher education sector bodies
  • higher education providers
  • academic researchers and students
  • commercial organisations (eg recruitment firms, housing providers, graduate employers)
  • unions
  • non-governmental organisations and charities
  • local, regional and national government bodies
  • journalists.

Information supplied by HESA to third parties within Purpose 3 is supplied under contracts which require that individuals shall not be identified from the supplied information. View a copy of HESAs current agreement for the supply of information. Information from the HESA Record, may be linked to school and/or further education college information and supplied to researchers.

View a copy of the agreement for the supply of linked data about pupils from schools in England.

Linking of Information in the HESA Record

As indicated above, where HESA and organisations covered by Purpose 1 above use information from the HESA Record this use may include linking the HESA Record information to other information, for example:

  • UCAS data
  • National Student Survey data
  • school and Further Education data
  • Student Loans Company data
  • qualification awarding bodies data
  • tax, benefits, and employment data.

About the HESA DLHE Collection Notice

The HESA DLHE Collection Notice is regularly reviewed. Minor updates to the DLHE Collection Notice (including organisation name changes and clarification of previously specified purposes) may be made at any time. Major updates (such as a new purpose) will be made no more than once per year.

Further contact

You may be contacted as part of an audit to check that we have undertaken this survey properly.

You may be included in further longitudinal surveys of leavers from higher education. If so, we will pass your contact details to the organisation that has been contracted to carry out each survey. Your details will only be used by that organisation for the survey and will then be deleted by them. If you do not want to take part in any of these surveys, please let us know.

Your rights

Under the Data Protection Act 1998, you have rights of access to the information HESA holds about you. You will have to pay a small fee for this. For further information about data protection and the HESA Record visit the HESA website or email data.protection@hesa.ac.uk.

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