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Missed assessments process

You may use the missed assessments process if you do not submit an assignment or do not attend an examination or other controlled conditions assessment such as a presentation due to the impact of your personal circumstances (formerly known as extenuating circumstances).

This process can potentially support you in the following ways if your application is accepted:

  • Allow you to resit/retake a failed module where the regulations would not normally permit it. If a retake is permitted you will need to do all assessments again and a module fee may apply.
  • It may permit the mark from a resit or retake to be uncapped (unless previously capped).
  • The Examination Board may accept failure to pass a module when recommending you for an award.

Please note: If you submit a missed assessments application but then choose to do the assessment your application will be rejected.

  • You cannot use the missed assessments process to apply for an extension – please see the five working day extensions information.
  • If your application is accepted but you still pass the module, the overall module mark will stand and you cannot resit or retake it, or have your mark adjusted.
  • Having an application accepted will not permit a fee waiver for a retake.

How do I apply?

You can submit a missed assessments application with independent, appropriate evidence. You should only submit your form once you have your evidence ready.

Please note: Your application will only be processed with appropriate evidence. Applications received without evidence will not be considered.

On the form you should:

  • describe why your circumstances caused you to miss the assessment(s)
  • make sure enter the correct module code, name and element of assessment eg CW1 or EX1
  • state that you are applying because you have missed an assessment.

If you do not include all of this information it may not be possible to process your application.

If you have any questions about the process please contact an Information Point.

What evidence do I need?

You must provide appropriate evidence showing that your personal circumstances (formerly known as extenuating circumstances) were out of your control and could not be prevented.

Evidence must:

  • be dated and correlate with the dates of the assessment
  • be original and on headed paper and signed and dated by the author (evidence presented by email may be acceptable if the email has been sent by the author from the official address of the relevant organisation)
  • be in English with any translation of supporting documentation organised and financed by you and undertaken by an authorised translator (you may be able to use a local authority translation service such as the one provided by Bristol City Council)
  • relate to medical conditions must be written by appropriately qualified professionals who are independent to you.

See our personal circumstances evidence guidance for the types of evidence that would be acceptable depending on your situation.

Self-certification

In exceptional circumstances: if you have been prevented from submitting or attending an individual assessment, you may use self-certification to accompany an application under the missed assessments process, if you cannot provide any other form of evidence.

Self-certification may only be used once during each academic year (a period determined by the programme start date). It may be used to cover one or more assessments which are due to be submitted or taken on the same day. View the self-certification form.

Self-certification will not be accepted as evidence for:

  • absence from a group assessment
  • a five working day extension/adjustment to a coursework deadline
  • an application relating to a practice placement
  • withdrawing from a module
  • a late personal circumstances application
  • an assessment you have submitted or attended
  • supporting an exceptional request to remove a mark.

When do I submit my application?

You should submit your application as close as possible to the time of the assessment. Where this is not possible there are final deadlines for making applications at the end of each assessment period. These are:

  • postgraduate dissertation modules (for students completing their award): 14:00 on 20 October 2017
  • Health and Applied Sciences (November 2017 Examination Boards): 14:00 on 17 November 2017
  • Health and Applied Sciences (December 2017 Non-standard/Nursing and Midwifery Examination Boards): 14:00 on 15 December 2017  
  • modules completed by the end of assessment period 1: 14:00 on 9 February 2018
  • Health and Applied Sciences (March 2018 Examination Boards): 14:00 on 16 March 2018
  • modules completed by the end of assessment period 2: 14:00 on 8 June 2018
  • modules completed by the end of assessment period 3: 14:00 on 3 August 2018
  • modules completed by the end of assessment period 4: 14:00 on 17 August 2018.

Please note: these deadlines do not apply to students studying Bar Professional Training Course (BPTC), Graduate Diploma in Law (GDL) or Legal Practice Course (LPC) Law programmes.

How will I find out the outcome of my application?

You will receive an email from an Information Point.

Is it possible to make an application after the final deadline?

Applications received after the final deadline will not be considered unless you can demonstrate that circumstances beyond your control prevented you from disclosing the relevant factors at that time.

This means that, in addition to providing evidence of your circumstances, you must also provide evidence showing why you did not apply at the appropriate time.

Your application must be received no later than ten working days after the formal notification of the Examination Board’s decision.

Exceptionally, if you can demonstrate with the support of suitable evidence that you could not reasonably have complied with the University’s regulations, your application may be reviewed beyond this timeframe.

Do I need to make additional applications if my circumstances continue?

If you make an application but your circumstances continue and affect other assessments or examinations, you will need to complete a new application if you are unable to attempt them.

You will also need to apply again for any resits you are unable to attempt, even if you made an application at the first sit. The reason for having to complete a new form is because the University will not make the assumption that you are still affected.

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