If you experience something major that affects your ability to sit an exam or submit a piece of coursework, you may be eligible to apply for Extenuating Circumstances.
This page provides guidance on Extenuating Circumstances, including:
- When you can use Extenuating Circumstances
- How Extenuating Circumstances can help
- How to apply
- When to submit your application
- How to submit your application
When can I use Extenuating Circumstances?
You will be able to use the Extenuating Circumstances process if something major happens to you that:
- Is unforeseeable, significantly disruptive and beyond your control.
- Relates to a specific piece of assessment or examination.
- Seriously affects your performance (including non-submission).
How can Extenuating Circumstances help?
The Extenuating Circumstances process can help to make the impact of non-attendance of an examination or non-submission of assessment less severe.
Depending on the course you are on, the process can support you in the following ways:
- Allow you to re-sit a module where the regulations would not normally permit it.
- Permit you an exceptional retake of a module (module fee will apply).
- Permit the mark from a resit or exceptional retake to be uncapped (unless previously capped).
How to apply
On the form you should:
- Describe the difficulty you have had, including the dates of relevant events.
- Describe the impact on your studies.
- Provide supporting evidence of the problem you are describing, such as a medical certificate. See our Extenuating Circumstances evidence guidance for details.
- Make sure you have entered the correct module code, name and element of assessment.
Support with your application
You can get advice about completing your form, or alternative evidence, from a Student Adviser. To arrange an appointment:
- Telephone +44 (0) 117 32 85678
- E-mail: firstname.lastname@example.org
- Complete the on-line request form
- Come in to any Information Point
When to submit your application
Your submission should be made in advance of an assessment. However, if your circumstances make this impossible, it must be as close as possible to the deadline of the affected assessment(s).
Final deadlines for applications
There are also final deadlines for making Extenuating Circumstances applications once module teaching and assessment has been completed. These are:
- Modules completed by January 2014: 14:00 on 14 February 2014
- Modules completed by June 2014: 14:00 on 13 June 2014
- Modules completed by August 2014 (including resits): 14:00 on 29 August 2014
Please note: these deadlines do not apply to students studying BPTC/GDL/LPC law programmes. Nursing and Midwifery students will be contacted separately to clarify final deadlines.
Hartpury students should contact the Hartpury student advice team to check local arrangements.
Students at international partner institutions
For students studying at international partner institutions where UWE regulations apply, your local administration office will be able to provide the final deadline information prior to each examining board period.
Applications for Extenuating Circumstances made after the relevant examining board has met will not be considered. If exceptional conditions exist which justify a late application, this must be dealt with via the University’s Academic Appeals procedure.
How to submit your application
Once you have completed your application form, post or deliver your form and evidence* in a sealed envelope to any Information Point.
Write on the envelope:
- ‘Extenuating Circumstances’
- Your student number
- The name of the award for which you are registered
- The name of your Department
Alternatively, you can send your form and evidence by e-mail to: email@example.com.
If your application is successful, and further assessments or examinations are affected by the same problem, you will need to complete a fresh Extenuating Circumstances form (EC1).
* If there is a charge for providing copies of supporting evidence, the cost must be incurred by you. If you are in financial hardship, you may be able to get some help from the Student Financial Advice Service.
Alternative assessment arrangements
If you have a disability, temporary disability, severe illness or are in a period of pregnancy or maternity which has a substantial effect on your capacity to study and/or take assessments, contact the Disability Service to find out how we can help.