Extenuating Circumstances

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If you experience something major that affects your ability to sit an exam or submit a piece of coursework, you may be eligible to apply for Extenuating Circumstances.

This page provides guidance on Extenuating Circumstances, including:

When can I use Extenuating Circumstances?

You will be able to use the Extenuating Circumstances process if something major happens to you that:

  • Is unforeseeable, significantly disruptive and beyond your control.
  • Relates to a specific piece of assessment or examination.
  • Adversely affects your performance (including non-submission).

How can Extenuating Circumstances help?

The Extenuating Circumstances process can help to make the impact of non-attendance of an examination or non-submission of assessment less severe.

Depending on the course you are on, the process can support you in the following ways:

  • Allow you to re-sit a module where the regulations would not normally permit it.
  • Permit you an exceptional retake of a module (module fee will apply).
  • Permit the mark from a resit or exceptional retake to be uncapped (unless previously capped).

How to apply

To apply for Extenuating Circumstances, you will need to complete the Extenuating Circumstances form (EC1).

On the form you should:

  • Describe the difficulty you have had, including the dates of relevant events.
  • Describe the impact on your studies.
  • Provide supporting evidence of the problem you are describing, such as a medical certificate. See our Extenuating Circumstances evidence guidance for details.
  • Make sure you have entered the correct module code, name and element of assessment.

Extenuating Circumstances film

Our Extenuating Circumstances film will take you through the process of completing your Extenuating Circumstances application form.

Support with your application

You can get advice about completing your form, or alternative evidence, from a Student Support Adviser. To arrange an appointment:

When to submit your application

Your submission should be made in advance of an assessment. However, if your circumstances make this impossible, it must be as close as possible to the deadline of the affected assessment(s). 

Final deadlines for applications

There are also final deadlines for making Extenuating Circumstances applications once module teaching and assessment has been completed. These are:

  • Modules completed by January 2014: 14:00 on 14 February 2014
  • Modules completed by June 2014: 14:00 on 13 June 2014
  • Modules completed by August 2014 (including resits): 14:00 on 29 August 2014

Please note: these deadlines do not apply to students studying BPTC/GDL/LPC law programmes. Nursing and Midwifery students will be contacted separately to clarify final deadlines.

Hartpury students

Hartpury students should contact the Hartpury student advice team to check local arrangements.

Students at international partner institutions

For students studying at international partner institutions where UWE regulations apply, your local administration office will be able to provide the final deadline information prior to each examining board period.

Late applications

Applications for Extenuating Circumstances made after the relevant examining board has met will not be considered. If exceptional conditions exist which justify a late application, this must be dealt with via the University’s Academic Appeals procedure.

Additional applications

If your application is successful, and further assessments or examinations are affected by the same problem, you will need to complete a fresh Extenuating Circumstances form (EC1).

* If there is a charge for providing copies of supporting evidence, the cost must be incurred by you. If you are in financial hardship, you may be able to get some help from the Student Financial Advice Service.

Extenuating Circumstances film
Academic appeals 

Alternative assessment arrangements

If you have a disability, temporary disability, severe illness or are in a period of pregnancy or maternity which has a substantial effect on your capacity to study and/or take assessments, contact the Disability Service to find out how we can help.

Page last updated 8 August 2014

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