Data storage facilities

Where to save your work

Personal Home Drive (H: Drive)

  • The H: drive is your personal file storage area.
  • The storage space allocated to each student is 1GB. 
  • You can view the files and folders saved within your H: drive through Windows Explorer.
  • If new files make the total of the data on the H: drive go over 1GB, they will not be saved or copied, and warning messages will appear.
  • It is recommended that you always save your work to your H: drive as files and folders in this area are automatically backed up.

Access the H: drive

View how much space you have available on your H: drive

To see how much space you have available on your H: drive:

  1. Within Windows Explorer, right-mouse-click on 'home (H:)'.
  2. Select 'Properties'. You will be presented with a pie chart showing the used and free home drive space.

OneDrive

  • Each student receives a 1TB OneDrive account that is accessible from within Office 365.
  • This is an online 'cloud' storage system that can be accessed from anywhere.
  • It is recommended that this system is used for Office documents and transferring other file types. This area cannot be used as a working area.

Blackboard Content System

  • Blackboard provides a personal storage area, accessible from the 'Blackboard Content Collection' tab.
  • All students have an allocation of 40Mb of storage space for the purpose of storing assignments and GDP materials for use in Blackboard.
  • It is not intended for long term general data storage. Guidance for students is available on the Blackboard support web site

Removable media

USB memory sticks

These are our least favoured methods of saving work. Therefore, they need to be used with caution.

Most USB memory sticks work on UWE computers. However, a few don’t, as IT Services cannot install drivers for every type of USB devices.

Memory sticks are not recommended as the primary working area for saving your work. If not removed properly from a computer, its content may become unusable. It is also very easy to lose a memory stick with important and may be sensitive information. You may want to consider the Data Protection Act when saving sensitive information, especially on unencrypted memory sticks.

CDs and DVDs

Most student computers have cd/dvd burners. They are a useful way to archive your work. CD/ DVD burning instructions.

Additional storage facilities for FET students

Students and staff within CSCT & EDM departments are issued with an additional 256Mb of storage space, shared between the following drives:

  • W:\ Drive - Your Windows homespace
  • M:\ Drive - Your Mac homespace
  • L:\ Drive - your Linux homespace (which also includes your web directory 'public_html')

Note: students on certain courses/modules maybe issued with additional storage space to support the work they do.

Data restore

How to restore a file or folder

Copies of the files and folders in your H: drive are taken up to 3 times a day and kept for 7 days. This means that you can restore deleted or previous versions of files and folders saved in your H: drive.

To restore a folder:

  1. Within Windows Explorer, select the drive (e.g your H: drive) where the restore is required.
  2. Select the folder, right-mouse-click and choose Restore Previous Versions. A list of each copy of the selected folder is shown in a pop-up window, along with the date it was last modified.
  3. Select the version required and choose either 'Open', 'Copy' or 'Restore':
Open: this will open the selected version of the folder e.g. the folder as it was at the point in time chosen.
Copy: this will copy the selected version of the folder to a location of choice. The copy will be the folder as it was at the point in time chosen.
Restore: this will restore the selected version of the folder over the existing copy of that folder.
 

To restore individual Files:

  1. Within Windows Explorer, select the drive (e.g your H: drive) where the restore is required.
  2. Select the folder where the file was located, right-mouse-click and choose Restore Previous Versions. A list of each copy of the selected folder is shown in a pop-up window.
  3. Select the version required and choose 'Open'. The folder will open and the date of the version will be shown in the address bar.
  4. Select the required file, right-mouse-click and choose 'Copy'.
  5. Paste the file in a location of your choice.  The file will now be restored to that location.

Data retention

Retaining your work at the end of your studies

Please be aware that 42 days after the completion of your course, your username and any data held on UWE systems will be deleted. IT Services is unable to retrieve data (including archived files) after this time.

Therefore, please ensure that you backup all your work and correspondence outside of the UWE network at the end of your course at UWE. Data on the H: and S: drives and on Blackboard Content System will otherwise be deleted.

In addition, access to your module materials in Blackboard will end when the module run ends. You are therefore strongly advised to download any materials you may wish to refer to in the future before you complete a module.

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