Protect other files

Protect (encrypt) other files using 7-Zip

7-Zip is the preferred file archive software at UWE Bristol. You can use 7-Zip to protect (encrypt) files that are not Microsoft (e.g. Word, Excel PowerPoint, these have inbuilt tools).


1.   To create the file, right click on the files or folders that you would like to encrypt, and select "7-Zip" > "Add to archive…"

Screenshot of the above step 1

2.   Enter the name you wish to give the file, and select "zip" as an archive format.

Screenshot of the above step 2

3.   Make sure that the Encryption method is set to "AES-256". This method is more secure than ZipCrypto (the default).

Screenshot of the above step 3

4.   Enter a password of your choice in the Encryption section below.  The password will be needed to open files. To ensure your data is properly protected, choose a strong password.

Screenshot of the above step 4

5.   To open an encrypted archive file, right click and select "7-Zip" > "Extract Here" or "Open Archive".

Screenshot of the above step 5

6.   Enter the password to open your files.

Note: When encrypting a zip file, only the contents of the files within the archive are protected. File names and directory listings are visible to users without the password. 

Screenshot of the above step 6

7.   To protect file names and directory listings, select "7z" when encrypting and tick "Encrypt file names".

Screenshot of the above step 7

8.   Remember to share the password using a different method to the way you share the file.

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