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UWE Bristol International Talent Internship Scheme

The UWE Bristol International Talent Internship Scheme is now open. This is a cost-effective and low-risk opportunity for recruiters, offering you a salary subsidy of £300 to employ a UWE Bristol international student on a fixed-term, part-time basis.

In partnership with Santander, we are offering funding and support to a limited number of SMEs (small to medium-sized enterprises) who wish to recruit UWE Bristol undergraduate international students for internships.

  • Internships will last for eight weeks on a part-time basis.
  • This scheme is only open to SMEs with a total workforce of under 250 employees and a turnover of up to £50 million.

You can find out more about the UWE Bristol International Talent Internship Scheme below.

How the scheme works

The University will promote your internship opportunity to all relevant undergraduate international students, who will respond directly to you. You can recruit interns using your current company recruitment methods and then invoice us for a subsidy to contribute towards their salary costs.

We can provide funding, advertising and further support to help you find your next recruit.
We have contacted all the international students who can participate in the scheme, and have encouraged them to search and secure their own internship opportunities.

Criteria

  • The funding for businesses is £300 (VAT exempt) per intern. Funding is limited and allocated on a first-come, first-served basis.
  • Internships must last for eight weeks.
  • Your intern will need to work between eight to ten hours per week to accrue a total of 74 working hours. You can choose to employ the intern for longer if you wish, but this will be at your own expense and no additional subsidy can be offered.
  • All internships must take place between 23 October 2017 and 25 May 2018.
  • We will pay the £300 subsidy when an internship has been completed, and only once we have received all required documentation.
  • You will need to pay your intern a minimum of £600 to meet the internships criteria. You may wish to look at market rate for the role you are advertising and increase the intern’s wage accordingly.
  • Your intern’s working week must not exceed ten hours as denoted in the internship agreement.
  • The intern must be employed by your business, and not self-employed.
  • Your intern cannot have previously worked for your company in any capacity.
  • You must be able to pay your intern through PAYE.

Fund allocation criteria

We will only allocate funds upon:

  • successful appointment of a UWE Bristol international student and
  • receipt of our internship agreement and
  • relevant financial documentation and
  • completed internship evaluation forms.

You must complete the Internship registration form (CareerHub login required) once you have recruited your intern to confirm eligibility and ensure funding is still available.

Funding arrangements:

  • We will pay the subsidy when the internship has been completed.
  • The payment terms are for a minimum of 30 days from date of invoice.
  • We will not process invoices until we have received all the documentation.
  • If you fail to notify us of your internship start, return your internship agreement and relevant financial documentation late or do not complete your evaluation forms, your salary payment will be delayed. It may also result in funding not allocated or paid for your intern.
  • If the internship ends prematurely for any reason, we will issue a pro-rated amount in relation to the time worked.

What steps do I need to take?

Step one: Advertise your UWE Bristol International Talent Internship

We encourage students to source their own internship by contacting companies speculatively. You can also advertise your internship opportunity to all relevant and eligible students on CareerHub.

If you would like to submit a vacancy, please either log in or register with CareerHub. Once registered, to advertise your vacancies:

  • select the 'add vacancy' option on the left-hand menu
  • please ensure you include ‘UWE Bristol International Talent Internship 2017/18' in the job title
  • select the ‘UWE Internship Schemes' criteria before submitting the internship
  • if you have already selected your intern, please add ‘Nominated Intern’ and the student’s name in the job title when uploading your opportunity.

After submitting your vacancy

Your vacancy will be advertised to UWE Bristol international students, who will apply to you directly.

You can then interview and select your intern according to your company’s standard recruitment procedures.

If you would like to interview UWE Bristol international students on campus, please contact our Internships Team at uweinternships@uwe.ac.uk.

When using CareerHub

Please be aware that:

  • advertising your vacancy on UWE Bristol CareerHub does not guarantee that the vacancy will be filled
  • registering on CareerHub and advertising a position does not guarantee funding.

Step two: Recruit your intern and confirm their eligibility with UWE Bristol

Once the international student has applied for your vacancy and has successfully secured the position, please complete the Internship registration form (CareerHub login required). We will then confirm that funding has been allocated and will issue a copy of the internship agreement to the specified line manager.

  • All interns will need to have started employment on or before Monday 2 April 2018.
  • Funding is limited and will be allocated on a first-come, first-served basis, provided you meet the scheme requirements.
  • The scheme may close earlier if all the funding has been allocated before Monday 2 April 2018.

Step three: Complete and return the provided UWE Bristol internship agreement

Once you have confirmed the details set out in step one and eligibility has been confirmed, we will issue you a copy of our internship agreement.

We will require one original and signed hard copy posted to:

UWE Bristol Internships Team
Room 3FC005
Employer Partnership Services
UWE Bristol
Frenchay Campus
Coldharbour Lane
Bristol
BS16 1QY

Once we have received your internship and it has been countersigned, we will send both you and your intern an email with a scanned copy of the internship agreement.

Please ensure that you use the correct postage, such as a large letter stamp, otherwise agreements will not be delivered.

The internship agreement may be used as a contract of employment. However, we recommend you issue a separate contract of employment to your intern which incorporates any organisational terms that may not be included in our internship agreement.

Step four: Confirm whether you are a UWE Bristol supplier

If you are unsure whether you are a UWE Bristol Supplier please email us at UWEinternships@uwe.ac.uk.

If you are not a supplier, we will need you to complete the New supplier form and send it to UWEinternships@uwe.ac.uk.

Please complete part one of the form and attach a copy of your company’s bank statement, ensuring that the company address, sort code and account number are clearly visible. Financial information can be redacted.

Step five: Complete your evaluation forms

We will issue you with a feedback form midway through the internship. It is essential for you to complete this in order for us to issue you with the funding. If you delay in completing this form, it may result in funding not being paid for your intern.

Step six: Submit your invoice

Our finance department will email you a purchase order (PO) number, provided we have received your signed internship agreement, relevant financial documentation and completed evaluation form.

Once you have received this PO number, you can invoice us for the funding contribution.

Guidance for submitting your invoice:

  • Please ensure that the PO number we send is noted on your invoice.
  • You must number your invoice.
  • You must not add VAT to the invoice. The International Talent Internship Scheme draws down funding from a grant that is outside the scope of VAT, so VAT does not need to be applied at the point of invoicing. As an external company, you are not supplying anything to the University. We are effectively passing a grant on to you, so you should not be charging any VAT to us, inclusive or otherwise.
  • Please email your invoice to accounts.payable@uwe.ac.uk and copy in our Internships Team at UWEinternships@uwe.ac.uk.

All finance enquiries should be sent to UWEinternships@uwe.ac.uk.

Frequently asked questions

Who can I recruit?

You can recruit any UWE Bristol undergraduate international student with the right to work alongside their academic studies at the University.

Working permissions for international students can normally be found in their passport or on their Biometric Residence Permit (BRP), but if you are unsure you can call the government's Sponsorship, Employer and Education helpline. Call 0300 123 4699:

  • Monday to Thursday 09:00–17:00
  • Friday 09:00–16:30.

What sort of work is suitable?

The internship needs to give the student a meaningful opportunity to build and demonstrate skills, knowledge and confidence in a professional area of work. With a view to supporting an SME in the eight-week internship period, international students are able to provide expert support such as: 

  • assistance with researching new markets
  • liaising with key suppliers, clients and customers in a specific overseas market
  • developing international contacts
  • providing cultural advice
  • customer service and administration for international customers
  • support with marketing and social media campaigns
  • translation and interpreting services.

What should the induction cover?

You should give a short induction to cover:

  • general information about the company (including normal working hours, dress code, travel arrangements, parking and lunch facilities)
  • who they will be reporting to
  • what is expected of them in terms of project aims
  • how the project will be structured and the team they will be working with
  • how to report absence and any other pertinent information
  • a full health and safety briefing on procedures, especially for fire evacuation and reporting incidents.

We also strongly recommend that each intern is assigned a mentor from within your organisation. This is an excellent way of supporting your intern, whilst providing a staff member with a valuable development opportunity.

What ongoing support can the University offer?

We have a dedicated Internships Team on hand who will:

  • provide you and your intern with an information pack on how you can make your internship a successful experience for your company and the intern
  • be on hand to answer questions and queries made by interns or yourselves before, during and after the internship.

After you have conducted the interview and appointed the intern of your choice, we will check in with you and the student intern to monitor progress and ensure that everything is working well.

We are always available to offer support to our international students. However, the mentor role provided by someone within your organisation is extremely valuable.

Are we expected to provide the intern with feedback?

Providing feedback is essential to any student’s development. Assessing their skills, strengths, areas for further development and giving advice on the industry/current market will be invaluable to their career progression, which is the fundamental aim of this scheme.

Appraisals or feedback should certainly happen at the end of the internship, but it could be useful to meet halfway through the project to allow your intern to put the feedback into practice.

Are we expected to provide UWE Bristol with feedback?

It is essential for you to provide feedback so that we can issue you the funding subsidy. We will send you a feedback form midway through the internship. Any delay in completing this form may result in funding not being paid for your intern.

Is there an expectation to recruit the international student after the internship?

Whilst we would, of course, welcome any further interest or engagement with our UWE Bristol International Talent programme and UWE Bristol international students, there is no expectation to recruit an international student once they have completed their internship.

How do I carry out all the relevant ‘right to work’ checks when employing an international student intern?

You can do this in the same way that you would check whether any prospective employee is able to work in the UK. The Government provides extensive information for employers regarding this.

Working permissions for international students can normally be found in their passport or on their Biometric Residence Permit (BRP) but if you are unsure the government has a Sponsorship, Employer and Education helpline. Call 0300 123 4699:

  • Monday to Thursday 09:00–17:00
  • Friday 09:00–16:30.

Contact us

If you are interested in finding out more about how you can partner with UWE Bristol to offer an international talent internship, or if you have any further questions, please contact our Internships Team at internationaltalent@uwe.ac.uk or +44 (0)117 32 85353.

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