Undergraduate Internship Scheme

The scheme provides funding and support to employers who wish to recruit a student for a ten-week summer project. It is a cost-effective and low-risk opportunity offering recruiters £1,500 funding.

The UWE Bristol Undergraduate Internship Scheme provides funding and support to employers who wish to recruit current students at the University. Internships will last for a minimum of ten weeks full time.

Internships can be advertised for start dates between Monday 22 May and Monday 10 July. All internships must be confirmed with us by Friday 7 July.

You must notify our Internships Team once you have recruited your intern to confirm eligibility and ensure that funding is still available.

Please ensure you read all information detailed below.

How the scheme works and funding arrangements

We are encouraging students to source their own internship by contacting companies speculatively, but you can advertise your internship opportunity to all relevant and eligible students on CareerHub.

You can recruit interns using your current company recruitment methods and then confirm the internship with us following the process below.

Undergraduate Internship Scheme criteria:

  • The funding for businesses is £1,500 (VAT exempt) per intern. Funding is limited and allocated on a first-come, first served basis.
  • Internships must be for a minimum of ten weeks if full time (20 weeks part time). You can choose to employ the intern for longer if you wish, but this will be at your own expense.
  • All internships must be completed before students return to the University on Monday 18 September 2017.
  • The undergraduate internship must start by Monday 10 July 2017.
  • All internships must be confirmed with us by Friday 7 July 2017.
  • Payment of the subsidy is made upon completion of an internship and only once all required documentation has been received. So you need to be able to pay your intern £1,500 per four weeks for the duration of the internship.
  • Your intern must be paid a minimum of £300 a week.
  • An intern’s working week must remain at 37 hours, as denoted in the internship agreement that we will send you (see further information about internship agreements in step 3). If they are working more than 37 hours per week, their salary must be adjusted accordingly.
  • The intern must be employed by the business, not self-employed.
  • You must be able to pay the intern PAYE.
  • The intern cannot have previously worked for your company in any paid capacity.
  • There will be no limit to the number of vacancies you can advertise. However, private sector organisations may only recruit a maximum of two interns. If you are a private sector organisation and wish to recruit more than two interns please contact our Bristol Internships Team directly.
  • Funds will only be allocated upon:
    • successful appointment of an eligible UWE Bristol student and
    • receipt of our internship agreement and relevant financial documentation, and
    • completion of the internship evaluation form.
  • We recommend that employers wishing to engage in this scheme have the necessary resources in place to provide any training or mentoring deemed necessary to help the intern succeed in the workplace.

Funding arrangements:

  • Payment of the subsidy will be made upon completion of an internship.
  • Payment terms are a minimum of 30 days from date of invoice.
  • We will not process invoices until all documentation has been received.
  • Failing to notify us of your internship commencing, late return of your internship agreement and/or relevant financial documentation or non-completion of your evaluation form will all delay the payment of your salary subsidy and may result in funding not being allocated or paid for your intern.
  • If, for any reason, the internship ends prematurely, we will require the funding to be reimbursed (as a proportion relating to the time actually worked). Our Internships Team must be informed immediately of any such developments. We expect you and your intern to try to come to a resolution, however, we are here to assist you with any grievances should they arise.

Eligibility criteria

All business sectors are eligible.

Internships must be either project based or add value to the student's CV, incorporate an element of training or mentoring. Internships can take place anywhere in the UK.

Intern criteria:

  • The Undergraduate Scheme is open to first, second and placement year current UWE Bristol students on BA, BSc, BArch BEng, LLB, MArch and MEng courses returning to the University in September 2017.
  • This scheme is only open to UK domiciled students.
  • Masters, Postgraduate and PhD students are not eligible.
  • Students completing UWE Bristol-accredited Foundation degrees in partner Further Education colleges will be eligible as long as there is evidence that they are continuing their studies with the University in September 2017.
  • You can nominate an eligible undergraduate who has contacted you speculatively.
  • You cannot recruit an undergraduate who has previously worked for you in any paid capacity.

What steps do I need to take?

Step 1: Advertise your UWE Bristol Undergraduate Internship

We are encouraging students to source their own internship by contacting companies speculatively. You are also able to advertise your internship opportunity to all relevant and eligible students on CareerHub.

If you would like to submit a vacancy, please either log in or register with CareerHub.

Once registered you may advertise your vacancies:

  1. select the 'add vacancy' option on the left hand menu
  2. please ensure you include 'UWE Undergraduate Internship 2017' in the job title
  3. select the 'UWE Internship Schemes' criteria before submitting the internship
  4. if you have already selected your intern, please add ‘Nominated Intern’ and the student’s name in the job title when uploading your opportunity.

Your vacancy will be advertised to eligible UWE Bristol undergraduates and they will apply to you directly. You can then interview and select your intern according to your company’s standard recruitment procedures.

If you would like to interview UWE Bristol undergraduates on campus please contact the Internships Team at uweinternships@uwe.ac.uk.

Please note:

  • Advertising your vacancy on CareerHub does not guarantee that the vacancy will be filled.
  • Registration on CareerHub and advertising a position does not guarantee funding.

Step 2: Recruit your intern and confirm their eligibility with the University

Before you interview your intern/s, we recommend that you email our Internships Team at uweinternships@uwe.ac.uk with their names and student numbers to check their eligibility for the scheme and confirm funding is still available.

Once you have successfully recruited an intern you should complete the Internship registration form (login required). Funding will not be allocated until the registration form is received.

Please note:

  • All interns need to have commenced employment on or before Monday 10 July 2017.
  • All internships must be confirmed with us by Friday 7 July 2017.
  • Funding is limited and will be allocated on a first-come, first-served basis provided you meet the scheme requirements.
  • The scheme may close earlier if all funding has been allocated before Friday 7 July 2017.

Step 3: Complete and return the provided UWE Bristol internship agreement

Once you have confirmed the details set out in Step 2 and eligibility is confirmed, we will issue you a copy of our internship agreement.

We will require one original and signed hard copy posted to:

UWE Bristol Internships Team
3 Felixstowe Court 005
UWE Bristol
Frenchay Campus
Coldharbour Lane
Bristol
BS16 1QY

Please use correct postage (ie large letter stamp) or agreements will not be delivered.

Once received and countersigned, we will issue both you and your intern an email with a scanned copy of the internship agreement.

The Internship agreement may be used as a contract of employment. However, we recommend you issue a separate contract of employment to your intern which incorporates any organisational terms that may not be included in our internship agreement.

Step 4: Confirm whether you are a UWE Bristol supplier

If you are unsure whether you are a UWE Bristol Supplier please email us at uweinternships@uwe.ac.uk. If you are not, we will ask you to complete a new supplier form. Please complete Part One of the form and attach a copy of your company’s bank statement, ensuring the address, sort code and account number are clearly visible. Financial information can be redacted. This can be sent to uweinternships@uwe.ac.uk.

Step 5: Complete your evaluation form

We will issue you with a feedback form part way through the internship. It is essential for you to complete this in order for us to issue you the subsidy. Any delay in completing this form may result in funding not being issued.

Step 6: Submit your invoice

You will be emailed a purchase order number via email from our finance department once we have received your signed internship agreement, relevant financial documentation and completed evaluation form.

Once you have received this PO number, you can invoice us for the funding contribution.

Guidance for submitting your invoice:
  • Please ensure that the PO number is noted on the invoice.
  • You must number your invoice.
  • There must be no VAT added to the invoice – if VAT is added in any form, your invoice will be rejected and it will delay payment of your invoice.
  • Please email your invoice to accounts.payable@uwe.ac.uk and copy in uweinternships@uwe.ac.uk.

The Undergraduate Internship Scheme draws down funding from a grant that is outside the scope of VAT, so VAT does not need to be applied at the point of invoicing. As an external company, you are not supplying anything to us. The University is effectively passing a grant on to you, the external company, and so you should not be charging any VAT to us, inclusive or otherwise.

Frequently asked questions

What sort of work is suitable?

The internship needs to give the undergraduate a meaningful opportunity to build skills, knowledge and confidence in a professional area of work. We define 'professional' to include professions such as law and accountancy, engineering and technical disciplines, new media and creative opportunities, business development, IT, HR, marketing and psychology – this list is not exhaustive.

What ongoing support can the University offer?

We have a dedicated Internships Team on hand who will:

  • provide you and your intern with an information pack on how you can make your internship a successful experience for both parties 
  • be available to answer questions and queries made by interns or companies before, during and after the internship.

We are always available to offer support to our undergraduates. However, the mentor role provided by someone within your organisation is extremely valuable.

Intern of the Year Award

Employers have the opportunity to enter their intern for the UWE Bristol Intern of the Year Award, which is presented at our annual Celebrating UWE Bristol Talent ceremony. Nominations for our Undergraduate Intern of the Year Award will be collected on our feedback form.

To enter your intern for this award, you will need to nominate them with supporting evidence. We will then invite all nominated interns to submit a statement reflecting on their internship experience. This allows the student to consider each part of the internship, and will provide you with a valuable case study. It is also another excellent opportunity for positive publicity for your business.

Contact our Internships Team

If you have any further questions, please email uweinternships@uwe.ac.uk or contact one of the team on +44 (0)117 32 85353.

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