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UWE Bristol Santander Graduate Internship Scheme

This Graduate Internships Scheme provides a cost-effective and low-risk opportunity for recruiters, offering them a salary subsidy of £1,500 to employ a UWE Bristol graduate on a fixed-term basis.

UWE Bristol, in partnership with Santander, is offering funding and support to a limited number of SMEs (small and medium-sized enterprises) who wish to recruit 2017 UWE Bristol graduates from specific courses.

This scheme is only open to SMEs with a workforce total under 250 employees and turnover up to £50 million. The internship will last a minimum of ten weeks full time or 20 weeks part time.

Internships can be advertised for start dates between Monday 22 May and Monday 10 July. All internships must be confirmed with us by Friday 23 June.

You must notify our Internships Team as soon as you have recruited your intern to confirm eligibility and ensure that funding is still available.

Please ensure you read all the information below.

How the schemes works and funding arrangements

We are encouraging students to source their own internship by contacting companies speculatively, but you are able to advertise your internship opportunity to all relevant and eligible students on CareerHub.

You can recruit interns using your current company recruitment methods and then confirm the internship with us following the process below.

UWE Bristol Santander Graduate Internship Scheme Criteria:

  • The funding for businesses is £1,500 (VAT exempt) per intern. Funding is limited and allocated on a first-come, first-served basis.
  • Internships must be for a minimum of ten weeks if full time (20 weeks part time). You can choose to employ the intern for longer if you wish, but this will be at your own expense.
  • All internships must start by Monday 10 July 2017.
  • All internships must be confirmed with the University by Friday 23 June 2017.
  • Payment of the subsidy is made upon completion of an internship and only once all required documentation has been received. So you need to be able to pay your intern £1,500 per month (per four weeks) for the duration of the internship.
  • You must pay your intern a minimum of £300 a week. 
  • An intern’s working week must remain at 37 hours, as denoted in the internship agreement that we will send you (see further information about internship agreements in step 3). If they are working more than 37 hours per week, you must adjust their salary accordingly. 
  • The intern must be employed by the business, not self-employed. 
  • You must be able to pay the intern PAYE
  • The intern cannot have previously worked for your company in any paid capacity.
  • There will be no limit to the number of vacancies you can advertise. However, private sector organisations may only recruit a maximum of two interns. If you are a private sector organisation and wish to recruit more than two interns please contact the UWE Bristol Internships Team via email UWEinternships@uwe.ac.uk or by phone +44 (0)117 32 85353
  • Funds will only be allocated upon:
    • successful appointment of an eligible UWE Bristol graduate and
    • receipt of our internship agreement and relevant financial documentation, and
    • completion of the internship evaluation form.
  • You should notify our Internships Team as soon as you have recruited your intern to confirm eligibility and ensure that funding is still available. 
  • We recommend that employers wishing to take part in this scheme have the necessary resources in place to provide any training or mentoring deemed necessary to help the intern succeed in the workplace.

Funding arrangements:

  • Payment of the subsidy will be made upon completion of an internship.
  • Payment terms are a minimum of 30 days from date of invoice.
  • We will not process invoices until all documentation has been received.
  • Failing to notify us of your internship commencing, late return of your internship agreement and/or relevant financial documentation or non-completion of your evaluation form will all delay the payment of your salary subsidy and may result in funding not being allocated or paid for your intern. 
  • If, for any reason, the internship ends prematurely, we will require the funding to be reimbursed (as a proportion relating to the time actually worked). Our Internships Team must be informed immediately of any such developments. We expect you and your intern to try to come to a resolution, however, we are here to assist you with any grievances should they arise.

Eligibility criteria

Organisation criteria:

  • You must be an SME with a workforce total under 250 employees and turnover up to £50 million.

Intern criteria:

  • The scheme is only open to 2017 UWE Bristol graduates from the following areas/courses:
    • Department of Arts and Cultural Industries
    • School of Art and Design
    • Psychology, Sociology, Criminology, Philosophy, Politics and International Relations
    • Geography, Environmental Resource Management, Creative Product Design, Product Design Technology, Digital Media, Audio Music Technology and Creative Music Technology, Broadcast Audio and Music Technology.
  • The scheme is only open to UK domiciled students.
  • Masters, Postgraduate and PhD students are not eligible.
  • You can nominate an eligible graduate who has contacted you speculatively.
  • You cannot recruit a graduate who has previously worked for you in any paid capacity.

What steps do I need to take?

Step 1: Advertise your UWE Bristol Graduate Internship

We are encouraging students to source their own internship by contacting companies speculatively. You are also able to advertise your internship opportunity to all relevant and eligible students on CareerHub.

If you would like to submit a vacancy, please either log in or register with CareerHub.

Once registered you may advertise your vacancies:

  1. Select the 'add vacancy' option on the left hand menu
  2. Please ensure you include ‘UWE Bristol Graduate Internship 2017' in the job title
  3. Select the ‘UWE Internship Schemes' criteria before submitting the internship
  4. If you have already selected your intern, please add ‘Nominated Intern’ and the student’s name in the job title when uploading your opportunity.

Your vacancy will be advertised to eligible UWE Bristol graduates and they will apply to you directly. You can then interview and select your intern according to your company’s standard recruitment procedures.

If you would like to interview UWE Bristol graduates on campus please contact our Internships Team at uweinternships@uwe.ac.uk.  

Please note:

  1. Advertising your vacancy on CareerHub does not guarantee that the vacancy will be filled.
  2. Registration on UWE Bristol CareerHub and advertising a position does not guarantee funding.

Step 2: Recruit your intern and confirm their eligibility with the University

Before you interview your intern/s, we recommend that you email our Internships Team at uweinternships@uwe.ac.uk with their names and student numbers to check their eligibility for the scheme and confirm funding that is still available.

Once you have successfully recruited an intern you should complete the Internship registration form (login required). Funding will not be allocated until we have received your registration form.

Please note:

  • All interns will need to have commenced employment on or before Monday 10 July 2017.
  • All internships must be confirmed with us by Friday 23 June 2017.
  • Funding is limited and will be allocated on a first-come, first-served basis provided you meet the scheme requirements.
  • The scheme may close before this date if we have allocated all the funding before Friday 23 June 2017.

Step 3: Complete and return the provided UWE Bristol internship agreement

Once you have confirmed the details set out in Step 2 and eligibility is confirmed, we will issue you a copy of our internship agreement.

We will require one original and signed hard copy posted to:

UWE Bristol Internships Team
3 Felixstowe Court 005
UWE Bristol
Frenchay Campus
Coldharbour Lane
Bristol
BS16 1QY

Please use correct postage (ie large letter stamp) or agreements will not be delivered.

Once received and countersigned, we will issue both you and your intern an email with a scanned copy of the internship agreement.

The Internship agreement may be used as a contract of employment. However, we recommend you issue a separate contract of employment to your intern which incorporates any organisational terms that may not be included in our internship agreement.

Step 4: Confirm whether you are a UWE Bristol supplier

If you are unsure whether you are a UWE Bristol Supplier please email us at uweinternships@uwe.ac.uk. If you are not, we will ask you to complete a new supplier form. Please complete Part One of the form and attach a copy of your company’s bank statement, ensuring that the address, sort code and account number are clearly visible. Financial information can be redacted. Your completed form should be sent to uweinternships@uwe.ac.uk.

Step 5: Complete your evaluation forms

We will issue you with a feedback form part way through the internship. It is essential for you to complete this in order for us to issue you the subsidy. Any delay in completing this form may result in funding not being issued.

Step 6: Submit your invoice

You will be emailed a purchase order number from our finance department once we have received your signed internship agreement, relevant financial documentation and completed evaluation form.

Once you have received this PO number, you can invoice us for the funding contribution.

Guidance for submitting your invoice:
  • Please ensure that the PO number is on the invoice.
  • You must number your invoice.
  • You must not add VAT to the invoice – if VAT is added in any form, your invoice will be rejected and it will delay payment of your invoice
  • Please email your invoice to accounts.payable@uwe.ac.uk and copy in uweinternships@uwe.ac.uk.

The UWE Bristol Graduate Santander Internship Scheme draws down funding from a grant that is outside the scope of VAT, so VAT does not need to be applied at the point of invoicing. As an external company, you are not supplying anything to us. The University is effectively passing a grant on to you, the external company, and so you should not be charging any VAT to us, inclusive or otherwise.

Frequently asked questions

What sort of work is suitable?

The internship needs to give the graduate a meaningful opportunity to build skills, knowledge and confidence in a professional area of work.

What ongoing support can the University offer?

We have a dedicated Internships Team on hand who will:

  • provide you and your intern with an information pack on how you can make your internship a successful experience for your company and the intern
  • be available to answer questions and queries from interns or companies before, during and after the internship.

We are always available to offer support to our graduates. However, the mentor role provided by someone within your organisation is extremely valuable.

Contact our Internships Team

If you have any further questions, please email uweinternships@uwe.ac.uk or contact one of the team on +44 (0)117 32 85353.

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