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UWE Bristol Santander Graduate Internships Scheme

The winter UWE Bristol Santander Graduate Internship Scheme is now open. This is a cost-effective and low-risk opportunity for recruiters, offering you a salary subsidy of £1,500 to employ a UWE Bristol graduate on a fixed-term basis.

UWE Bristol, in partnership with Santander, is offering funding and support to a limited number of SMEs (small to medium-sized enterprises), public sector or not-for-profit third sector institutions (charities) who wish to recruit 2017 UWE Bristol graduates for internships.

The scheme is only open to SMEs with a total workforce of under 250 employees and a turnover of up to £50 million.

It provides funding and support to employers who wish to recruit 2017 UWE Bristol graduates (Masters, Postgraduate or PhD students aren’t eligible for the scheme). The internship will last for ten weeks full time or 20 weeks part time.

Please ensure you read all the information below.

How the schemes work and funding arrangements

UWE Bristol will promote your internship opportunity to all relevant 2017 graduates, who will respond directly to you. You can recruit interns using your current company recruitment methods and then invoice us for a subsidy to contribute towards their salary costs. We can provide funding, advertising and further support to enable you to find your next recruit.

We have contacted all the 2017 graduates who can participate in the scheme, and have encouraged them to search and secure their own internship opportunities.

UWE Bristol Santander Graduate Internship Scheme criteria:

  • The funding for businesses is £1,500 (VAT exempt) per intern. Funding is limited and allocated on a first-come, first-served basis.
  • Internships must be for a duration of ten weeks if full time (20 weeks part time). You can choose to employ the intern for longer if you wish, but this will be at your own expense.
  • All internships must start by Monday 8 January 2018.
  • Payment of the subsidy is made upon completion of an internship and only once all required documentation has been received. So you need to be able to pay your intern £1,200 per month (per four weeks) for the duration of the internship.
  • You must pay your intern a minimum of £300 a week. You may wish to look at market rates for the role you are advertising and increase the intern’s wage accordingly.
  • An intern’s working week must remain at 37 hours, as denoted in the internship agreement.
  • The intern must be employed by the business, not self-employed.
  • You must be able to pay the intern PAYE.
  • The intern cannot have previously worked for your company in any capacity.
  • If you are a private sector organisation and wish to recruit more than two interns please contact the UWE Bristol Internships Team.
    • The funds will only be allocated upon:
    • successful appointment of a 2017 UWE Bristol graduate and
    • receipt of our internship agreement and
    • relevant financial documentation, and
    • completion of internship evaluation forms.

You should complete the Internships registration form once you have recruited your intern to confirm eligibility and ensure funding is still available.

Funding arrangements:

  • We will pay the subsidy when the internship has been completed.
  • The payment terms are a minimum of 30 days from date of invoice.
  • We will not process invoices until we have received all the documentation.
  • If you fail to tell us of your internship start, or return your internship agreement and relevant financial documentation late or don’t complete your evaluation forms, your salary subsidy payment will be delayed. It may also result in funding not being allocated or paid for your intern.
  • If, for any reason, the internship ends prematurely, we will issue a pro-rated subsidy amount in relation to the time worked.

What steps do I need to take?

Step 1: Advertise your UWE Bristol Graduate Internship

We are encouraging students to source their own internship by contacting companies speculatively. You are also able to advertise your internship opportunity to all relevant and eligible students on CareerHub.

If you would like to submit a vacancy, please either log in or register with CareerHub.

Once registered you may advertise your vacancies:

  • select the 'add vacancy' option on the left-hand menu
  • please ensure you include ‘UWE Bristol Santander Winter Graduate Internship 2017' in the job title
  • select the ‘UWE Internship Schemes' criteria before submitting the internship
  • if you have already selected your intern, please add ‘Nominated Intern’ and the student’s name in the job title when uploading your opportunity.

Your vacancy will be advertised to 2017 UWE Bristol graduates and they will apply to you directly. You can then interview and select your intern according to your company’s standard recruitment procedures.

If you would like to interview UWE Bristol graduates on campus please contact our Internships Team at uweinternships@uwe.ac.uk.

Please note:

  • advertising your vacancy on CareerHub does not guarantee that the vacancy will be filled
  • registration on UWE Bristol CareerHub and advertising a position does not guarantee funding.

Step 2: Recruit your intern and confirm their eligibility with the University

Once the graduate has applied for your vacancy and has successfully secured the position, please complete the Internship registration form. We will confirm that funding has been allocated and will issue a copy of the internship agreement to the specified line manager.

Please note: All will interns need to have started employment on or before Monday 8 January 2018. Funding is limited and will be allocated on a first-come, first-served basis, provided you meet the scheme requirements.

The scheme may close before this date if all funding has been allocated before Monday 8 January 2018.

Step 3: Complete and return the provided UWE Bristol internship agreement

Once you have confirmed the details set out in step one and eligibility is confirmed, we will issue you a copy of our internship agreement.

We will require one original and signed hard copy posted to:

UWE Bristol Internships Team
Room 3FC005
Employer Partnership Services
Student Services Department
UWE Bristol
Frenchay Campus
Coldharbour Lane
Bristol
BS16 1QY


Once received and countersigned, we will issue both you and your intern an email with a scanned copy of the internship agreement.

Please use correct postage (ie large letter stamp) or agreements will not be delivered.

The internship agreement may be used as a contract of employment. However, we recommend you issue a separate contract of employment to your intern which incorporates any organisational terms that may not be included in our internship agreement.

Step 4: Confirm whether you are a UWE Bristol supplier

If you are unsure whether you are a UWE Bristol Supplier please email us at UWEinternships@uwe.ac.uk.

If you are not a supplier, we will need you to complete the New supplier form and send it to UWEinternships@uwe.ac.uk.

Please complete part one of the form and attach a copy of your company’s bank statement, ensuring the company address, sort code and account number are clearly visible. Financial information can be redacted.

Step 5: Complete your evaluation forms

We will give you a feedback form midway through the internship. It is essential for you to complete this so we can issue you the subsidy. Any delay in completing this form may result in funding not being paid for your intern.

Step 6: Submit your invoice

You will be emailed a purchase order (PO) number from our finance department, provided we have received your signed internship agreement, relevant financial documentation and completed evaluation form.

Once you have received this PO number, you can invoice us for the funding contribution.

Guidance for submitting your invoice:
  • Please ensure the PO number is on your invoice.
  • You must number your invoice.
  • You must not add VAT to the invoice. The UWE Bristol Graduate Internship Scheme draws down funding from a grant outside the scope of VAT, so VAT does not need to be applied at the point of invoicing. As an external company, you are not supplying anything to UWE Bristol. UWE Bristol is effectively passing a grant on to you, the external company, and so you should not be charging any VAT to us, inclusive or otherwise.
  • Please email your invoice to accounts.payable@uwe.ac.uk and copy in our Internships Team at UWEinternships@uwe.ac.uk.

All finance enquiries should be sent to UWEinternships@uwe.ac.uk.

Frequently asked questions

Who can I recruit?

You can recruit any 2017 UWE Bristol graduate.

What sort of work is suitable?

The internship needs to give the graduate a meaningful opportunity to build skills, knowledge and confidence in a professional area of work.

What should the induction cover?

You should give a short induction to cover:

  • general information about the company (including normal working hours, dress code, travel arrangements, parking and lunch facilities)
  • who they will be reporting to
  • what is expected of them in terms of project aims
  • how the project will be structured and the team they will be working with
  • how to report absence and any other pertinent information
  • a full health and safety briefing to cover procedures, especially for fire evacuation and reporting incidents.

We also strongly recommend that each intern is assigned a mentor from within your organisation. This is an excellent way of supporting your intern, whilst providing a staff member with a valuable development opportunity.

What ongoing support can the University offer?

We have a dedicated Internships Team on hand who will:

  • provide you and your intern with an information pack on how you can make your internship a successful experience for your company and the intern
  • be on hand to answer questions and queries made by interns or yourselves before, during and after the internship.

After you have conducted the interview and appointed the intern of your choice, we will check in with you and the student intern to monitor progress and ensure that everything is working well.

We are always available to offer support to our graduates. However, the mentor role provided by someone within your organisation is extremely valuable.

Are we expected to provide the intern with feedback?

Providing feedback is essential to any graduate’s development. Assessing their skills, strengths, areas for further development and giving advice on the industry/current market will be invaluable to their career progression – and this is the fundamental aim of this scheme.

Appraisals or feedback should certainly happen at the end of the internship, but it could be useful to meet halfway through the project to allow your intern to put the feedback into practice.

Are we expected to provide UWE Bristol with feedback?

It is essential for you to provide feedback so we can issue you the subsidy. We will send you a feedback form midway through the internship. Any delay in completing this form may result in funding not being paid for your intern.

Contact our Internships Team

If you are interested in finding out more about how you can partner with UWE Bristol to offer a graduate internship, or if you have any further questions, please contact our Internships Team at UWEinternships@uwe.ac.uk or +44 (0)117 32 85353.

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